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<br />Summary Minutes: Special City Commission Meeting September 14,2006 <br />First Budget Hearing <br /> <br />Sunny Isles Beach, Florida <br /> <br />rely on the Mercer Group, if the Commission agrees to utilize them, to slot this position so <br />they may come up with a different rate for approval of that position because of the increase of <br />responsibilities. Mayor Ede1cup asked that Code Enforcement walk the City almost everyday <br />in their districts because he feels the only way you can see violations is by actually walking <br />the City, not driving it. <br /> <br />Public Speakers: Raanan Katz <br /> <br />Mayor Ede1cup noted in the Public Works Budget included a new line item, $250,000 for <br />hurricane preparedness, and City Manager Szerlag stated he hopes that the money does <br />nothing but accumulate interest income. Mayor Ede1cup asked ifhe was proposing ifthere is <br />any money left over be created in a hurricane fund that would basically accumulate, City <br />Manager Szerlag said that it would stay at $250,000 each year. Mayor Edelcup noted that we <br />have always had the un-appropriated surplus and that is really free funds and that is our <br />emergency day-to-day fund and we have $8 Million in there right now, and so if the hurricane <br />fund was not enough, we would be dipping into that surplus fund. Mayor Edelcup said <br />because the City has been very fortunate that our revenues have generally exceeded our <br />expenditures so that $8 Million has become available not only for emergencies but also for <br />some Capital Improvements. <br /> <br />Commissioner Thaler asked about the utilities, and City Manager Szerlag said the utilities <br />have been consolidated in Public Works. Doug Haag said we have consolidated line items <br />into those departments who would have the ultimate responsibility from the financial aspect. <br />City Manager Szerlag said that staff can also give us a delineation to indicate any variance on <br />our trend line of over $25,000, anything we consolidated will indicate what percent increase <br />we used. <br /> <br />Mayor Edelcup asked regarding IT where records management shifted to as he knows that is <br />the project that was suspended and he asked if this year's budget incorporates something with <br />records retention/management. IT Director Derrick Arias said per City Manager's direction <br />that project has been suspended, the plan is to reevaluate that as we progress throughout the <br />upcoming fiscal year, if it looks like we are going to have spare money then we will reinstate <br />portions of that project. Mayor Edelcup said there has to be a way to take paper documents <br />and recording it in some more efficient format and the longer we wait the harder that job is <br />going to be. He said he hopes that for the succeeding year's budget that we have a solution to <br />that problem one that is more cost effective then the original solution that we were looking at. <br /> <br />City Manager Szerlag asked Cultural and Human Services Director Susan Simpson where we <br />are on the parking for the Master Meters in the other parks. Ms. Simpson said the parking <br />meters should be in by the end of October, and City Manager Szerlag said there would no <br />longer be a need for an attendant. Commissioner Thaler asked if we are getting all the meters <br />at the same time, and Ms. Simpson said no, that we will get the first one at Pier Park by the <br />end of this month but we are looking at the first week in October before it is fully operational, <br />and the others will be installed by the end of October. She said that we have a contractual <br />obligation to give them 30-days notice before we terminate their contract, and she will be <br />working with the City Attorney on this. <br /> <br />8 <br />