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) important procedures that have an effect on the project. Since the outcome of these procedures will be incorporated into the design, the design professionals are obligated to observe and approve the procedures. . Making a final inspection and reparting on completion of the project, including recommendations concerning final payments to contractors and release of retained percentages, if any During the final walk-through of the construction, the inspectors will be required to maintain extensive documentation that can clearly be understood by the design professionals. The design professionals, in turn, will issue recommendations of final payment to the contractor after they are satisfied that the construction process is complete. . Preparing needed documents including record drawings and certifications for submittal to regulatory agencies Chen Moore and Associates is very familiar with dealing with regulatory agencies, so they will be able to predict and deliver what the agency needs. The Chen Team is also experienced in dealing with unexpected events and situations, and can respond promptly with the required information. Methodology For Project Budget and Schedules Cost control is an important part of any project. While there are many ways to save money for our clients, we mainly divide our cost saving efforts into two specific areas: Contract Cost Control and Value Engineering of Construction Documents. Contract Cost Control Chen Moore and Associates is sensitive to our clients' budgets and needs. We spend time scoping the project and developing accurate schedules and fees. We pride ourselves on getting the job done and minimizing additional services or changes to the contract. To remain within budget, Chen Moore and Associates uses Deltek and a variety of internal spreadsheets for project tracking and cost control. The Deltek system is a computerized accounting package designed to automatically integrate data provided by the accounting system, such as timesheet entry, accounts payable, operating supplies, and subconsultant costs. All labor and other direct-cost charges for each task of each project are collected and maintained by Deltek. The project's manager receives project cost information reports weekly, detailing work performed during the previous week, as well as a monthly summary report that shows labor charges (hours and dollars) by individuals and other miscellaneous direct costs. Because this accounting system is continually updated, the project manager may review project status at any time by viewing the information on a computer terminal or on printed reports. From this information, the project manager can continually compare actual costs versus budgeted costs on a weekly basis. Value Engineering To keep project costs down, Chen Moore and Associates has become very knowledgeable with "value engineering" practices. Today's economy has forced many agencies to revisit their criteria and more construction materials are now allowed in the design and construction of projects. Chen Moore and Associates advocate material substitution while maintaining the quality of the product. Our project experience has shown us that a good consultant will work closely with maintenance and facilities managers, contractors and manufacturing companies. We believe that tracking the estimated cost of construction is a key element in the success of any project. During the design process, the Chen Moore team will provide cost estimates at each milestone submittal to ensure the project remains within budget. While we cannot guarantee any cost estimate produced, we guarantee we will treat your construction budget as ours and we will make every effort to save you money and report cost data at regular intervals. I .~ UfO N/I. tl-t/4-04 IJe.siglllllltll'ermillillg Services oft"e Illlracl/l/SllIl Parks &ASSOClAI1S