Reso 2012-1947 - Laserfiche WebLink

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S ^r i lkil ' 'J J $'.3 �+ r TO: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947 -0606 City Hall (305) 949 -3113 Fax MEMORANDUM The Honorable Mayor and City Commission Susan Simpson, Cultural and Community Services Director 7/19/2012 Authorization to Expend Additional Funds to Bonnie Bennett Creative RECOMMENDATION: It is recommended that the City Commission approve the attached resolution to expend up to Fourteen Thousand Dollars ($14,000) additional funds with Bonnie Bennett Creative to provide Graphic Design Services for the City for a total annual expenditure not to exceed Forty Five Thousand Dollars ($45,000). REASONS: The City utilizes the graphic design services of Bonnie Bennett Creative to develop the quarterly newsletter and quarterly program of events as well as special projects such as the graphic design for street banners, the photo contest calendar, advertisements and layouts for the Visitor's Center products. In November 2011 the City approved a resolution to expend funds in an amount of $31,000 to this vendor for fiscal year 2011- 2012. Due to the design and implementation of the 15th Anniversary logo, new banners, SIB Radio logo and special advertisements that are completed, additional funding is requested to complete this fiscal year's projects which include; 2 newsletters, one calendar of events, additional advertisement design for the Where We Live section of the Miami Herald, and the revised history brochure. ADDITIONAL INFORMATION: With the approval of this request for $14,000 plus the November 2011 approval for $31,000, the total amount authorized to be spent with Bonnie Bennett Creative for fiscal year 2011 -2012 will be not to exceed $45,000. We intend to stay under this amount but are seeking approval to have budgeted funds available to us to utilize if an unanticipated Agenda Item No. IOQ \nDate 7/19/2012 223