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JPr`' =�tia w <br />X61 :EoR 4 <br />4 <br />e't' ©r sues h� <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947 -0606 City Hall <br />(305) 949 -3113 Fax <br />MEMORANDUM <br />TO: The Honorable Mayor and City Commission <br />FROM: Sharon P. Ragoonan, Assistant City Manager /Community Development <br />DATE: 7/19/2012 <br />RE: Renewal and Payment of the Extended Warranty and Maintenance <br />of Pay Stations <br />RECOMMENDATION: <br />City Commission approval for the renewal and payment of the extended warranty and maintenance <br />contract for thirteen (13) pay stations. <br />REASONS: <br />Presently, the City owns seventeen (17) Parker pay stations of which nine (9) are operational in <br />municipals lots throughout the community, and eight (8) are being held in storage until the opening <br />of the garage at Gateway Park. The warranty for the pay stations expire one (1) year after delivery <br />and require an annual renewal for the extended warranty on all 17 pay stations at a cost of <br />$1,000.00 per machine. The extended warranty covers the hardware (e.g. components of the pay <br />station, except locks, paint, batteries, vandalism, mistreatment, and /or natural disaster, etc.) and <br />software upgrades. <br />The Tier II Support and Maintenance Contract provides on -site preventative maintenance, and on- <br />site support and technical assistance for those issues that cannot be resolved by City staff (e.g. <br />parking enforcement officer). If there is problem with a machine that the parking enforcement <br />officer is unable to fix, then unlimited on -site service is provided at no additional charge. The <br />annual fee for the service agreement is $500.00 per pay station and applies only to the nine (9) <br />machines that are currently in operation. <br />This fiscal year the initial renewal of the warranty and service agreement is divided between <br />FY2011/2012 and FY2012/2013. Since the payments are based on expiration dates, thirteen (13) <br />pay stations will be renewed this fiscal year. However, the renewal of the extended warranty and the <br />service contract will be entirely funded in subsequent years, which will cover all seventeen (17) pay <br />stations. The chart below illustrates the initial renewal cycle along with the fiscal impact for the <br />current year and successive year: <br />Agenda Item No.10R \nDate 7/19/2012 <br />227 <br />