Ordinance 2012-391 - Laserfiche WebLink

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Supplemental appropriations and reduction of appropriations,if any,shall be made in accordance with Article 4.7 of the Charter of the City of Sunny Isles Beach. Section 4. Encumbrances. All outstanding encumbrances as of September 30,2013,shall lapse at that time. Lapsed encumbrances shall be re-appropriated in the 2013-2014 Fiscal Year. Section 5. Checks Issued. Except for payroll checks, checks issued from, or withdrawals made from accounts maintained by the City and public depositories, shall be signed by either the City Manager,the Assistant City Manager/Finance or the City Clerk.Checks issued for greater than$5,000, shall require two signatures from the above positions. Section 6. Grants and Gifts. Each year,if and when the City of Sunny Isles Beach receives monies from any source,be it private or governmental,by grant,gift or otherwise,to which there is attached a condition of acceptance, any limitation regarding the use or expenditure of the funds so received need not be shown in the operating budget nor shall such budget be subject to amendment of expenditure as a result of the receipt of said monies,but said monies shall be disbursed and applied toward the purposes for which said funds were received. To ensure the integrity of the operating budget and the integrity of the monies received by the City under grants or gifts,all monies received as contemplated above must, upon receipt,be segregated in accounts based on general accounting principles and where appropriate, placed in separate and individual trusts and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the gift or the grant as aforesaid. Section 7. Local and Federal Law Enforcement Trust Funds. The continuation of Local and Federal Law Enforcement Trust Funds is hereby authorized with said funds to be used to receive and expend monies in accordance with State and Federal laws without being included in the Operating and Capital Improvement Budget. For reporting purposes,the appropriate fund budgets may be amended to account for activities related to the Local and Federal Law Enforcement Trust Funds. Section 8. Post Audit provided. Each year,pursuant to Article 4.10 of the City Charter and Section 218.23(1)(b)Florida Statutes,the City Commission hereby provides for annual post audit of the City's financial account and where the City may be eligible to participate in State revenue sharing beyond the minimum entitlement in any fiscal year. The City Manager is authorized to take all action necessary to cause such post audit to be made by a certified public accountant or firm of such accounts in accordance with the law. Section 9. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall, for any reason, be held invalid or unconstitutional,such decision shall not affect the validity of the remaining sections,sentences,clauses and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 10. Effective Date. This Ordinance shall be effective after adoption at second reading. PASSED AND ADOPTED on first reading the 7th day of September 2012. PASSED AND ADOPTED on second reading this 27th day of September 2012,at C.:og p.m. 02012-Operating and Capital Outlay Budget FY 2012-13 Page 2 of 3