Reso 2017-2699 - Laserfiche WebLink

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5) During each vacation accrual year, employees must actually work at least ninety percent of their normally scheduled time each pay period, not including time off for paid short-term absences, vacations, or holidays, in order for the pay period to count for vacation accrual purposes. 6) Employees who feel that there is a discrepancy in the calculation of their vacation pay or eligibility may request a review of that calculation by the Finance Department. 7) Vacation pay for eligible full-time and eligible part-time employees will consist of the employee's regular rate of pay for the vacation period and generally will be paid on the regularly scheduled payday. Employees who want to receive vacation pay before their vacation (advance pay) must submit a written request to the Finance Department at least two weeks, but not more than 30 days, before the vacation is scheduled to begin. 8) Generally, employees should submit vacation plans to their supervisor at least four weeks in advance of the requested vacation date (Police Department employees, follow that department's SOP.) Management reserves the right to designate when some or all vacations must be taken. Supervisors are responsible for ensuring adequate staffing levels and should attempt, when feasible, to resolve vacation scheduling conflicts based on length of service. However, employees who want to change their plans after the vacation schedule has been set lose their seniority consideration. 9) Employees on a leave of absence, other than a military leave of absence, are required to use accrued vacation and sick leave as part of the leave, as specified in Leaves of Absence, policy 704:1. In addition, employees on an authorized leave of absence who have no accrued time available will not accrue any new vacation time during the leave. 10) Vacations of less than half of a full work day (4 hours on an 8 hour schedule) generally will not be granted and will be reviewed on a case-by-case basis by the Department Head and the City Manager for final approval. Vacations of more than two consecutive weeks require the approval of the City Manager. 11) Employees generally may not receive vacation pay in lieu of time off. In addition, employees will not be paid for any unused vacation remaining at the end of the vacation year. Up to three (3) years of accrued unused vacation may be carried over; any remaining unused vacation time will be forfeited. (Deviation from this policy requires approval of the City Manager.) 12) When employment is terminated, employees will receive vacation pay for up to three (3) years of unused vacation or eight hundred (800) hours, (whichever is greater) provided termination is not for disciplinary reasons. Vacation payment for accruals 504-2 Vacation Leave for Command Staff Page 3 of 4 143