ITB 17-08-01 Fleet Maintenance Repair Specifications

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City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 10 Section 2 Special Terms and Conditions 2.1 PURPOSE OF BID: The City’s fleet consists of approximately 190 cars and light trucks. The goal of the City of Sunny Isles Beach Fleet Department is to ensure their safe operation by having an effective preventative maintenance program, including for general repairs. Vehicle & equipment repairs, modification, preventive maintenance inspections and/or other work under this contract shall be performed at the contractor’s site. The City has established minimum specifications, which include special and sp ecific vehicle maintenance requirements to assure the safe operation of the city’s fleet vehicles. The contractor shall provide industry certified mechanics, shop(s), service trucks, mechanic’s tools, lifts, and any waste disposal for vehicle fluids and/or materials, as well as any vehicle fluid spill clean-up as needed for all work performed at the shop. The contractor shall furnish all necessary supervision, labor, tools and parts and supplies necessary to provide the service for the City’s fleet in accordance with Manufacturer’s recommendations in order to maintain factory warranties and any extended warranties. These services will continue on each City vehicle covered by this contract until it is disposed of by the City. The City may add vehicles or remove vehicles from its list during the term of this agreement at the discretion of the City. Any vehicles added to the contract shall be offered the same bid prices as in the original bid. 2.2 PRE-BID CONFERENCE: A Pre-Bid Conference for all potential Proposers is set for 10:00 a.m. on 08/23/2017 at the First Floor Conference Room at the City of Sunny Isles Beach Government Center located at 18070 Collins Avenue, Sunny Isles Beach, Florida 33160. 2.3 TERM The initial contract term shall be for one (1) year. This contract will commence upon execution by both parties which shall be the effective date succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter. The contract shall be contingent upon the completion and submittal of all required documents. This contract shall remain in effect until the completion of services, provided that the services rendered by Firm during the contract period are satisfactory and that City funding is available as appropriated on an annual basis. However, in the event funding is not appropriated on an annual basis during any particular year within the contract period, the contract may be canceled upon thirty (30) days written notice to Firm. In such an event, the City shall only be responsible for the reasonable value of services performed prior to the effective date of termination.