2012-1115 Regular City Commission Meeting

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Summary Minutes:Regular City Commission Meeting November 15,2012 City of Sunny Isles Beach,Florida 100. Add-On: A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving Change Order No. 7 to Agreement with Shoreline Foundation, Inc. for the Newport Fishing Pier Demolition and Construction Project, in an Amount Not to Exceed $629,100.40, for Additional Costs for the Permitted Set of Design Drawings, and Payment of a New Color of Paint for Pier, in an Amount Not to Exceed $135,000.00, for a Total Amount Not to Exceed $764,100.40; Providing for an Increase in Calendar Days for the Construction Days, Attached Hereto as Exhibit "A"; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title,and City Manager Russo reported and noted that he has had meetings with Commissioner Scholl, Chris Giordano and Joel Wadsworth from Calvin Giordano to go over the final negotiations and he asked Chris Giordano to go over the specifics. Chris Giordano reported that there are actually a total of 38 change orders for various site condition changes as well as increasing the scope of work to take the building from a shell to having the ability to be a build-out building. The change orders started out at the high$800,000 number and in two months of negotiations we were able to bring it down to this number. Public Speakers: None Mayor Edelcup said when Commissioner Goodman was on the dais with us,we always had the problem of all of these change orders and the numbers always seemed to get away from us, and again, he doesn't see in here a summation of where we are at in total. The total original project plus change orders 1 through 7 equals what? We need to have the documentation every time that we have a resolution because the documentation is supposed to support where we are at. He would like staff to add to the documentation for this resolution. City Attorney Ottinot said we will follow instruction. Finance Director Minal Shah said for rounding purposes the total contract to Shoreline not including the deducted change orders is about $4.6 Million. Mayor Edelcup said he would like to instruct staff to look into the original and the current agreement with Dr. Cornfeld as to how we share costs once a particular ceiling in the original agreement may have been reached, and then report your findings back to the Commission. Vice Mayor Thaler asked if the number includes the original paperwork and all the layouts on it, the number we were given earlier was $6.6 Million. Mayor Edelcup said we need to keep written documentation total going so that everybody understands where we are at,at any point of time. Commissioner Scholl moved and Commissioner Gatto seconded a motion to approve the resolution,as amended. Resolution No.2012-2000 was adopted by a voice vote of 5-0 in favor. 11. MOTIONS None 23