RFP 18-04-02 Disaster Debris Management and Removal Services

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City of Sunny Isles Beach |RFP Disaster Debris Management and Disposal Services 18-04-02 10 Section 2 Special Terms and Conditions 2.1 PURPOSE The City of Sunny Isles Beach, Florida (the “City”) a municipality located on a barrier island in Northeast Miami-Dade County, is seeking qualified, experienced and licensed firm(s) hereinafter referred to as the Contractor or Debris Management Contractor (the “DMC”) to remove, process, and lawfully dispose of disaster generated de bris from public property and public rights-of-way in response to a disaster and emergency event. Such events include but is not limited to, hurricanes, tornadoes, windstorms, floods, and fires or manmade disaster(s) such as civil unrest and terrorist attacks. Contractor shall provide all expertise, personnel, tools, materials, equipment, transportation, supervision and all other services to rapidly respond to volumes of wide scale debris. It is the intent of the City to award contracts to a Primary and a Secondary Contractor for these services in order to insure adequate resources at the time of an event. The City retains the right to obtain similar services from additional contractors. There is no guarantee any task order will be issued under the awarded agreement, task orders will be executed in the event of a declared emergency. The successful firm must adhere to all requirements and regulations established by the Federal Emergency Management Agency FEMA, the Federal Highway Administration (FHWA), Flor ida Department of Transportation (FDOT), Florida Department of Environmental Protection (DEP), the Stafford Act and any other governmental agency with jurisdiction over response and recovery actions, including the City’s requirements. The selected firm will be responsible for staying current with all FEMA and other agencies guidelines and regulations. The Contractor shall have an understanding of the documentation involved for the reimbursement from FEMA, or other Federal Agencies, and the State relief programs to make the process of cost recovery efficient and accurate. This Proposal is being solicited in accordance with the Procurement Requirements for Federal grants, as provided for in Title 2 Code of Federal Regulations (CFR) Part 200 as detailed in Exhibit A, incorporated herein in order to be eligible for reimbursement under the Federal Public Assistance Program. For the purpose of this RFP and solely for the purpose of standardizing the contents of all submittals, the contractor shall use a planning figure of 5,000 cubic yards of debris as the initial volume estimate for post-disaster debris removal and disposal operations. Contractor submittals must also address, though in less detail, how the Contractor would address larger and smaller volumes of debris. The City's goal is to complete the debris removal and disposal process in less than 10 days. This assumes that the entire area of the City will be accessible within that period. 2.2 TERM AND RENEWALS This contract will commence upon execution by both parties which shall be the effective date succeeding approval of the contract by the City Commission, or City Manager, unless otherwise