2011-0809 City Commission Workshop

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Summay Minutes:City Commission Workshop August 9,2011 City of Sunny Isles Beach,Florida 3. Discussion with Representatives of the Miami-Dade County School Board on Expansion Plans for the Norman S. Edelcup/Sunny Isles Beach K-8. Action: Ana Rijo-Conde, AICP, handed out an updated description of Scope of Work and Cost Estimates along with a proposed site plan for the classroom addition. She said she hears their concerns and understands where they are coming from and she thinks she is speaking for everybody when she says that the School District and School Board are extremely thankful for the City's participation and cooperation in everything that we have done here, and they value that relationship. Ms. Rijo-Conde said she thinks the City,to a certain extent, is getting younger in that you are attracting some of the high powered younger families who want the quality of life that the City provides not just the school but the beautiful Parks. With that in mind and looking into the future, she thinks there will be an insurgent with younger families with children moving into the City. They were looking at this opportunity as a two-prong approach: on a short- term basis which may be linked to a Plan of Action to deal with maybe some out of area children, and we are looking at a larger picture. The short-term is the Executive Summary adding a third and fourth floor on top of the existing cafeteria because that is the highest structure. We think we can do it within the confines of the campus,and would be physically adding 12 classrooms all with individual bathrooms which would produce approximately 264 student stations. They foresee if they are able to execute the Interlocal Agreement between the City and the School Board, they would start the design which should take about 8 to 10 months to go through permitting,etc.,and then about a year for construction. They would try to cause as little disruption to the operations of the school as possible but there would be a period when some of the dining facility will not be entirely available to them. Ms. Rijo-Conde said it is doable,and is a doable plan, it is cost effective because they would be actually going into the existing part of the campus, and it would add some much needed classrooms with that which gives it some flexibility as well. They are estimating, based on their preliminary discussions with their Architect of Record,including the furniture, fixtures, everything we will be looking at about$4.5 Million for the total project,which is not,taking into consideration that we paid$25 Million(half and half)for the property,this seems to be a very cost effective way of adding both stations. Ms. Rijo-Conde said that they also looked at another option which is a longer term option, and we recognize a future projected need and is going to be in the unfunded schedule for the time being, but they would like to put a place holder in their five-year plan to address the possible need for future off-site relief. They were hoping for example as the property that is adjacent to the school which has a co-op building,and so that is one of the options and there are not too many options in Sunny Isles Beach in terms of property to acquire. But they are proposing to the School Board in September to again put that place holder in their five-year plan just to recognize that we foresee any in the future for additional relief. They are putting in about$10 Million in the unfunded category which accounts not just for the construction of the project but would account for the purchase of the property which would be about half of that cost. So it is unfunded,on an annual basis means we visit exactly where we are and she is sure the Commission would want to be a part of that process. If you want to follow through whatever Plan of Action has been recommended, as some of these children do not live in the City. They will take a look at the data again and try to see if in fact that the two- 6