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City of Sunny Isles Beach RFP 18-04-02 Disaster Debris Management and Disposal Services ® Invoicing and Data Management Ceres has its own forms for truck certification, load tickets, force account labor and equipment, man-hours, and equipment supplied. Ceres is pleased to provide these and any other forms needed for the City. Ceres often provides these forms to clients during disaster response _ u projects. For example, Ceres performed cleanup in two counties - - . , in Kentucky after the devastating ice storm in January 2009. Since _ E6iEf - - the Commonwealth performed its own monitoring, Ceres brought 877-sroe`fI2 its own truck certifications, load tickets, and other required forms -_ E-� � , for the Commonwealth monitors' use. The Commonwealth eventually requested extra forms from Ceres for use in other counties _ LOAD TICKET where Ceres • ' -— was not - _ TICKET No. working. — ______ CONTRACT NO. In addition to its proprietary forms, Ceres is also familiar with the sample forms included in the Public Assistance corrrRACYOR Debris Management Guide FEMA-325 published by the Department of Homeland Security. This publication DATE provides guidelines for debris management from 'atQuaxrrrr preparation to concluding response. Appendixes C and 'tom D of the Guide provide multiple forms for use during No. Capacity tc i monitoring, including load tickets and truck certifications. Load Size ICY1 Tags Ceres is also aware of the FEMA Public Assistance Size Truck Program and Policy Guide (PAPPG), which supersedes Driver FEMA-325 and Title 2 of the Code of Federal ® DEBRIS CA Burnable Regulations (CFR) Part 200 Procurement Standards. In Burr�,bo short, Ceres has access to all the information required Non-eurrwbIe to meet FEMA guidelines. mixed Ceres keeps multiple copies of the Public Assistance Debris Management Guide FEMA-325 in stock at all O°he` times. When a project is initiated, Ceres brings enough LOCATION. , copies so that any City staff member who wishes may Zone/Section Dumpsite obtain his or her own free copy. Ceres can provide lime inspector copies of the Guide upon contract award, or advise the City on how to obtain them for themselves. Loading Documentation —Administrative Tickets and Truck Certification Forms are the foundation Dumping of the major expenses on most projects. Tickets are designed in several versions depending on what 21 information is required.Tickets may track debris by cubic yard, tons, each, or load. The debris stream may also 22 influence the ticket form that is selected for any particular project phase. Truck Certification forms are also critical o:igtr,at:c.,,,,ttodoAne, documentation that must be accurately and carefully EPE 'eeDV+:DriverPillk:Ceres recorded. These forms are carefully structured to ensure EN VIEONMEN fAL ;.o, that all necessary information, as required by FEMA, is green:customer recorded. FEMA requires signed truck certification forms This is the Ceres Load Ticket. In use, the Ticket Number for every vehicle hauling on the project and a signed is preprinted.This form is generally scanned at the job site dump ticket for every load. Ceres supplies these 5-part and electronically transmitted to an office outside the carbonless forms if the City wishes. ® disaster area for data entry. The form's five copies are Ceres has developed a powerful custom database that color coded to minimize confusion. links key components of documentation including the truck certification database, ticket database, and the database containing all of the images of each riEN E( . Tab 8 Project Understanding and Technical Approach J� Section 2 Understanding of the Services and Support ENVIRONMENTAL Page 8.2-11