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City of Sunny Isles Beach RFP 18-04-02 Disaster Debris Management and Disposal Services ■ SBA Commercial Market Representative (CMR) l Additionally Ceres has contacted city, county and municipal minority business development offices as additional resources to identify SB and SDB firms. 2. For each subcontract solicitation resulting in an award of more than $ 10,000.00, Ceres will retain documentation to indicate: • Whether small business concerns were solicited and if not, why not • Whether small disadvantaged business concerns were solicited and if not, why not • Whether women owned small business concerns were solicited and if not, why not • The reason award was not made to a small business concern • Records of outreach efforts to contact: • Trade Associations • Business Development Organizations • Conferences and Trade Fairs • Records of Internal Guidance • Records of Subcontractors Award Data 3. Ceres Subcontractor Database Management Ceres' existing subcontractor database has been developed through out-reach efforts including, but not limited to: advertising; broadcast fax solicitations; networking with local and national organizations such as the AGC, applicable trade unions, and Chambers of Commerce, etc. This database contains thousands of subcontractors who have registered with us on-line at www.ceresenvironmental.com. This registration process requires potential subcontractors to indicate their small business subcategory status. The database is continually updated and used by Ceres in recruiting and hiring appropriate subcontractors to meet the requirements of FAR 19.704(a) and 52.219-9(d), DFARS Subpart 219.5, 219.704(a)(1), 219.705 and 252.219-7003 and meet specified goals for hiring SDBs, SBs, WOSBs, VOs, SDVOs, and HUBZone 411 subcontractors. The Subcontract Manager will ensure that the subcontractor database modified for this project is appropriate for the type of information required to be retained and suitable in terms of generating utilization data and contract information for bid solicitations. Specific elements of the management of this system include: Addition and Deletion from Master List of Subcontractors including the following: • Contact Person • Company • Address ▪ Telephone • Email if available • Equipment Available • Labor Available o Time Needed to Mobilize • Status, Category Additional Requirements of Contractors when Added to Master List • Annual business updates, faxed or mailed • Request to be maintained on Ceres qualified subcontractor list ■ Insurance Capability • Bonding Capability • Subcontract Package to Include Subcontract Forms and Standard Government Contract Clauses Addition and Deletion of Resource Centers such as: 411 ■ Contractor Associations • State, Federal, and Local Subcontractor Management ICE o'N�;EN ( Tab 8 Project Understanding and Technical Approach J N E �) Section 3 Subcontracting Plan ENVIRTAL Page 8.3-7