HomeMy WebLinkAboutReso 2026-4088RESOLUTION NO. 2026 - n n ,Q
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, WAIVING THE BIDDING REQUIREMENTS OF CHAPTER 62 OF THE CITY'S
CODE OF ORDINANCES; RATIFYING THE EXPENDITURE OF BUDGETED FUNDS
WITH MICROSOFT CORPORATION FOR SOFTWARE LICENSES, SERVICES, AND
ASSOCIATED SUBSCRIPTIONS FOR FISCAL YEAR 2025-2026, IN THE AMOUNT OF
SIXTY THOUSAND DOLLARS AND NO CENTS ($60,000.00); APPROVING THE
EXPENDITURE OF BUDGETED FUNDS FOR SOFTWARE LICENSES, SERVICES, AND
ASSOCIATED SUBSCRIPTIONS FOR FISCAL YEAR 2026-2027, IN AN AMOUNT NOT
TO EXCEED FIFTY-FIVE THOUSAND DOLLARS AND _ NO CENTS ($55,000.00);
AUTHORIZING THE ACTING CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach (the "City") utilizes software licenses, services,
and associated subscriptions from Microsoft Corporation (the "Vendor"), including Microsoft
365, to support secure, cloud -based operations and daily productivity across City departments
(collectively the "Licenses and Subscriptions"); and
WHEREAS, the City expended $60,000.00 with the Vendor for Fiscal Year 2025-2026 for
the Licenses and Subscriptions;
WHEREAS, the City anticipates expenditures not to exceed $55,000.00 for Fiscal Year
2026-2027, consisting of $15,000.00 for the Police Department and $40,000.00 for the
Information Technology Department (the "IT Department") for said Licenses and Subscriptions;
and
WHEREAS, the IT Department reviewed available purchasing options, including two third -
party quotes maintained on file, and determined that purchasing directly from the Vendor is
more cost-effective, avoids additional license management and provisioning fees, and provides
greater flexibility and timely access to licenses; and
WHEREAS, Section 62-12 of the City's Code of Ordinances (the "City's Code") provides for
the waiver of the bidding requirements upon the recommendation of the City Manager when it
is in the City's best interest due to the nature of the goods or services or other factors, following
a good faith review of available sources and negotiation as to price, delivery, and terms; and
WHEREAS, the City Commission wishes waive the bidding requirements of the City's Code
and ratify the expenditure of budgeted funds with the Vendor for the Licenses and Subscriptions,
in an amount not to exceed Sixty Thousand Dollars and No Cents ($60,000.00), for Fiscal Year
2025-2026; and
WHEREAS, the City Commission wishes waive the bidding requirements of the City's Code
and approve the expenditure of budgeted funds with the Vendor for the Licenses and
Subscriptions, in an amount not to exceed Fifty -Five Thousand Dollars and No Cents ($55,000.00),
for Fiscal year 2026-2027.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Waiver of Competitive Bidding. The City Commission hereby waives the bidding
requirements of Chapter 62 of the City's Code.
Section 2. Ratification of Expenditures. The City Commission hereby ratifies the expenditure
of budgeted funds with the Vendor for the Licenses and Subscriptions for Fiscal Year 2025-2026,
in the amount of Sixty Thousand Dollars and no Cents ($60,000.00).
Section 3. Approval of Expenditures. The City Commission hereby approves the expenditure
of budgeted funds with the Vendor for Licenses and Subscriptions for Fiscal Year 2026-2027, in
an amount not to exceed Fifty -Five Thousand Dollars and No Cents ($55,000.00).
Section 4. Authorization of Acting City Manager. The Acting City Manager is hereby
authorized to do all things necessary to effectuate this Resolution.
Cor+inn rZ G#or+iy Date This Res I ti ill b ff ti d t'
e o u on w ecome a ec ive upon a op ion.
PASSED AND ADOPTED this 15th day of ctobe , 2026.
. Y
ATTEST.
Maurjcio Betaricur, CIVIC, City Clerk
Larisa Svechin, Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
Alain E. Boileau, City Attorney
Nabors, Giblin & Nickerson, P.A.
Moved by:�U*jk Seconded by: CQ 14041 SS. / if
Vote:
Mayor Svechin ✓ (Yes) (No)
Vice Mayor Viscarra ��> Yes) (No)
Commissioner Joseph (Yes) (No)
Commissioner Lama Yes) (No)
Commissioner Stuyvesant (Yes) (No)
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305)949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Susan Simpson, Acting City Manager
FROM: Derrick Arias, Chief Information Officer
Edward Santiago, Chief of Police
DATE: October 15, 2026
RE: Waiver of Bidding Requirements; Ratification of Expended Funds for Fiscal
Year 2025-2026; Approval to Expend Budgeted Funds for Fiscal Year 2026-
2027
RECOMMENDATION:
This item is presented for consideration by the City Commission.
REASONS:
City staff is requesting ratification of expenditures in the amount of $60,000.00 with Microsoft
Corporation for Fiscal Year 2025-2026 for software licenses, services, and associated subscriptions.
These products, including Microsoft 365, provide secure, cloud -based infrastructure and productivity
tools used daily across City departments.
City staff is also requesting approval to expend budgeted funds with Microsoft Corporation for Fiscal
Year 2026-2027, in an amount not to exceed $55,000.00; $15,000.00 for the Police Department and
$40,000.00 for the IT Department. These funds will support the renewal of software licenses, services,
and subscriptions necessary to maintain City operations and meet departmental technology needs.
Waiver of competitive bidding requirements pursuant to Section 62-12 of the City's Code of Ordinances
is recommended as it is in the City's best interest. The IT Department reviewed two third -party quotes
and determined that purchasing directly from Microsoft is more cost-effective, avoids additional license
management and provisioning fees, and provides greater flexibility and timely access to licenses.
ADDITIONAL INFORMATION:
Item Number: 9.0
112
§ 62-12. - Waiver of competitive bidding procedures.
The City Commission may authorize the waiver of competitive bidding procedures upon the
recommendation of the City Manager that it is in the City's best interest to do so, to obtain goods and
services which cannot be acquired through the normal purchasing process due to insufficient time, the
nature of the goods or services, or other factors. Purchases authorized by waiver process shall be
acquired after conducting a good faith review of available sources and negotiation as to price, delivery
and terms.
FUNDING SOURCE:
Funding is available in the FY 26-27 adopted operating budgets throughout the IT and Police
departments.
ATTACHMENTS:
Resolution
Item Number: 9.0
113