Reso 2014-2188 - Laserfiche WebLink

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SONNY S <Ff O a B a o ' FL AGREEMENT BETWEEN THE CITY OF SUNNY ISLES st'1. OG` i ", Oi SUN ,N BEACH AND EDMUNDS & ASSOCIATES, INC. CONTRACT NO. C1314 -023 THIS AGREEMENT (hereinafter referred to as the "Agreement ") is made in duplicate, this 7-)P` day of February, 2014, by and between the CITY OF SUNNY ISLES BEACH, Florida, (hereinafter referred to as "City "), and EDMUNDS & ASSOCIATES, INC., a corporation authorized to do business in the State of Florida (hereinafter referred to as "Contractor ") whose Federal I.D. # is G,) - 4030g I RECITALS WHEREAS, the City of Sunny Isles Beach (the "City ") is in need of a contractor to provide application software and related maintenance support services ( "Services "); and WHEREAS, the City of Eustis, Florida issued a RFP # 006 -12 awarded on April 18, 2013 to provide software solutions, a copy of which is attached hereto as Exhibit "A" and made a part hereof; and WHEREAS, Contractor has agreed to offer the City the same terms and conditions outlined in City of Eustis RFP # 006 -12, as more particularly described in Exhibit "B ", attached hereto and made a part hereof; and WHEREAS, pursuant to the City's procurement code provisions, purchases made under state, county or other governmental contracts, or competitive bids with other governmental agencies are exempt from the City's competitive bidding procedures; and WHEREAS, the City wishes to enter into this Agreement with Contractor to provide the Services to the City for a total amount not to exceed One Hundred Four Thousand Six Hundred Eighty Dollars ($104,680.00) for the fiscal period ending September 30, 2014, as more particularly described in Exhibit "B ", attached hereto and incorporated herein by reference. NOW THEREFORE, in consideration of the promises and the mutual covenants herein name, the parties agree as follows: 1. . RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and made a part hereof for reference. 2. SERVICES. Contractor agrees to provide the Services as more particularly described in attached Exhibit "B ". The Contractor also agrees to provide related annual maintenance support services during the initial five (5) year term, as well as during any of the four (4) optional annual renewal terms. The Services shall be performed by Contractor to the full satisfaction of the City. Contractor agrees to have a qualified representative to audit and inspect the Services provided on a regular basis to ensure all Services are being performed in accordance with the City's needs and pursuant to the terms of this Agreement, and shall report to the City accordingly. Contractor agrees to immediately inform the City via telephone and in writing of C 1314 -023 - EDMUNDS & ASSOCIATES, INC.