Reso 2014-2188 - Laserfiche WebLink

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City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947 -0606 phone (305) 949 -3113 Fax any problems that could cause damage to the City's property, improvements and persons. Contractor will require its employees to perform their work in a manner befitting the type and scope of work to be performed. 3. INITIAL TERM AND OPTIONAL RENEWALS. Subject to the provisions relating to the termination of this Agreement as set forth hereunder, the term of this Agreement shall begin upon the execution of this Agreement and shall end five (5) years thereafter. The City shall have the right to exercise four (4) optional one year renewal terms. 4. COMPENSATION. The Contractor agrees to provide the desired Services to the City in a total amount not to exceed One Hundred Four Thousand Six Hundred Eighty Dollars ($104,680.00) for the fiscal period ending September 30, 2014. The Contractor further agrees to provide related annual maintenance support services in an amount not to exceed Fifteen Thousand Seventy Four Dollars ($15,074.00) annually during the initial five (5) year term, as more particularly described in Exhibit "B ". The annual maintenance support service fees shall not be due and payable until January 1, 2015, and January I" of each year thereafter. The Contractor agrees that the annual maintenance support fees shall not increase by more than 3.5% percent annual during the four (4) optional annual renewal terms. Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and under the following conditions: a. Disbursements. There are no reimbursable expenses associated with this contract. b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. C. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. d. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Contractor. Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the C 1314 -023 - EDMUNDS & ASSOCIATES, INC. 2