Reso 2014-2188 - Laserfiche WebLink

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EP]EDMUNDS & ASSOCIATES Simple. . Solutions. WORK CHANGES The terms, provisions and conditions of the Contract may only be modified or changed if said modifications or changes shall be in writing and signed by both parties in the form of "Change Order" attached hereto as Exhibit I. CITY reserves the right to order work changes in the nature of addition, deletions or modifications, without violating the Contract, and agrees to make corresponding changes in the Contract price consistent with Exhibits in the Contract. VENDOR shall be consulted with regard to any work changes to ascertain the feasibility of said change and to coordinate said change with the balance of the Project. In the event that CITY shall elect to purchase fewer software applications than the quantities listed in the Final Exhibits hereto - it shall have the right to do so at the unit price shown for said item therein. All changes shall be authorized by written change orders signed by the CITY's authorized agent or his designee (CITY Project Manager) of CITY, as authorized by the CITY. The change order will include conforming changes in the Agreement. CITY cannot request any changes without VENDOR's written approval once work has been initiated on services and application software modifications. The CITY may desire additional items beyond those itemized in the Contract. These may be additional applications desired but not requested in the RFP, etc. The CITY may submit written change orders to purchase these items. This is not to be used for pricing errors or items that are scheduled already as deliverable. MANUALS AND DOCUMENTATION Concerning all hardware, operating and applications software, VENDOR shall provide hard copies of training manuals and searchable electronic documentation user manuals, both with each application software and on -line. As long as maintenance agreements are in force, VENDOR further agrees to make available to CITY at no additional cost any updates and /or revisions to on -line manuals published and/or released during the term of the Contract. VENDOR'S RESPONSIBILITY VENDOR is responsible for providing all hardware, system software, and Edmund's proprietary software called MCSJ [Municipal Computer Software Java] application software on the attached proposal. Unless otherwise noted, training of MCSJ application software and complete installation of system software and hardware is the responsibility of the vendor. VENDOR is committed to providing CITY with the highest level of support that is needed to ensure a successful installation. It is understood and agreed that VENDOR shall furnish to CITY a complete, fully operational application software system, in accordance with but not limited to the details contained in the Exhibits. In the event that VENDOR's Proposal includes software developed by another VENDOR, manufacturer or supplier, VENDOR shall assume responsibility for such items offered as part of said proposal, and installation of VENDOR provided third party software. Manufacturer and /or supplier or other subcontractor shall contract directly with CITY for on -going maintenance support. Except as specifically referenced in the Contract, VENDOR shall be responsible for carrying out its obligations and responsibilities pursuant to the Contract, and shall be the only entity to receive payment for same from CITY. VENDOR, jointly with CITY, shall approve in advance and in writing all form layouts, paper quality and design to assure their compatibility with the computer's operating system, software and printers. VENDOR and CITY shall be responsible for implementing all aspects of the Contract, including the technique, sequence, procedures and means of coordination of the work, and shall provide all supervision and direction necessary to accomplish same. VENDOR shall provide all manner of labor, 16