Reso 2019-2904 - Laserfiche WebLink

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shall report to the City accordingly. Contractor agrees to immediately inform the City via telephone and in writing of any problems that could cause damage to the City'.s property, improvements and persons. Contractor will require its employees to perform their work in a manner befitting the type and scope of work to be performed. In the event that the Contractor fails to complete the Services pursuant to the terns of this contract and City must undertake the completion of performance of Services, Contractor agrees to indemnify the City for all costs incurred with respect to the completion of those Services and any damages the City may suffer as a result of the Contractor's failure to perform the Services. 3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth in Section 10 hereunder, the term of this Agreement shall commence upon Notice to Proceed issued by City Manager or designee and terminate no later than thirty-six (36) months from date of issuance of the Notice to Proceed. 4. COMPENSATION. During the term of this Agreement, Contractor agrees to provide the desired Services to the City in a total amount not to exceed Twenty Five Thousand Two Hundred Forty One Dollars and Four Cents ($25,241.04), in addition to Forty Thousand Dollars ($40,000.00) copy maintenance charges annually, bringing the total contract amount not to exceed One Hundred Forty Five Thousand Two Hundred Forty One Dollars and Four Cents($145,241.04) in accordance with Attachment "B". Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Attachment "B", and under the following conditions: a. Disbursements. There are no reimbursable expenses associated with this contract. b. Payment Schedule. Annual payment under this Agreement shall be paid quarterly in a lump sum to be paid in advance of Services. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. The City will pay properly submitted Contractor invoices within thirty (30) days of receipt, for completed and accepted deliveries or specified iservices and/or goods, unless the City notifies the Contractor in writing of the dispute, before the payment is due. c. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. d. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Contractor. Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, 5249-025—Toshiba Business Solutions