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12 City of Sunny Isles Beach RFP No. 19-02-01 March 4, 2019 In addition, GrayRobinson attorneys set performance measurements and metrics based on each client’s specific needs and requirements. Not all clients are alike and we will provide counsel and support in the manner requested by the City. As part of any initial orientation meeting with the City, Tom Loffredo will discuss performance and reporting metrics will be set which will measure the satisfaction of the City moving forward. We will monitor and measure our performance as it relates to the overall client relationship through regular client satisfaction discussions and “off-the-clock” performance meetings between City representatives and GrayRobinson attorneys. Cost Proposal As noted in Section 2.4, Basis of Compensation, the City requests the Proposer submit a proposal for compensation, which should include, but is not limited to: a monthly retainer fee option, an hourly rate option, or a combination of these options. The hourly rate option is mandatory. The firm must outline the following compensation fees with their response: 1. Firm must include their monthly retainer/fixed fee cap for general services with an explanation of what it covers. GrayRobinson proposes a monthly retainer of $10,000, to include providing on-call guidance to the City Manager, Commission, and City staff on a variety of legal issues including, but not limited to, all areas as noted in Section 3.2 and 3.3 of the Request for Proposal. This also includes attendance at City Commission meetings and special sessions. 2. Plus hourly fees for litigation or specialized services. The hourly rate quoted shall include all salary and compensation, and all overhead expenses, profits and other employee costs including but not limited to clerical and word processing expenses. Proposers must indicate what costs and expenses they proposed to bill in addition to the hourly rate, and the basis for the charges for such expenses, e.g. the basis for any internal reproduction charges, facsimile charges. $250 for Shareholders $225 for Senior Associates $175 for Associates $125 for Paralegals In addition to our hourly rate, out-of-pocket expenses would generally include such items as travel, parking, postage, filing, recording, certification, and registration fees charged by governmental bodies. Other charges typically include such items as toll calls, facsimile transmissions, scanning charges, overnight courier services, certain charges for computer research and complex document production, and charges for copying and scanning materials sent to you or third parties or required for our use. Some such costs, including computer searches, computer generated documents, long distance telephone calls and faxes, may include an administrative fee charged by the Firm, as determined by the Firm from time to time.