|
<br />CITY OF SUNNY ISLES BEACH |REQUEST FOR PROPOSAL NO. 19-07-02 4
<br />
<br />SECTION 1
<br />INSTRUCTIONS TO PROPOSER/ GENERAL TERMS AND CONDITIONS
<br />
<br />THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSAL COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY
<br />DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO
<br />PROPOSER’S OR IN THE PROPOSAL SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE.
<br />PROPOSER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS PROPOSAL OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD
<br />FORM CONTRACT OF THE PROPOSER REGARDLESS OF ANY LANGUAGE IN PROPOSER’S CONTRACT TO THE CONTRARY.
<br />
<br />1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
<br />
<br />Any questions concerning this Request for Proposals or any
<br />required need for clarification must be made to Mauricio Betancur,
<br />CMC, City Clerk via email to: MBetancur@sibfl.net or via facsimile
<br />(305) 792-1563 or via regular mail at: Mauricio Betancur, CMC,
<br />City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny
<br />Isles Beach, FL 33160. Such requests for clarification/explanation or
<br />questions must be made in writing to Mauricio Betancur, CMC,
<br />Deputy City Clerk, at least five (5) business days prior to the date
<br />of the Proposal opening. Interpretations or clarifications
<br />considered necessary by the City will be issued by addenda and
<br />posted/disseminated by DemandStar (www.demandstar.com) to all
<br />parties listed on the official plan holders’ list as having received the
<br />Request for Qualification documents. Only questions answered by
<br />written addenda shall be binding. Oral interpretations or
<br />clarifications shall be without legal effect. No plea of ignorance or
<br />delay or required need of additional information shall exempt a
<br />Respondent from submitting their submission on the required date
<br />and time as publicly noted.
<br />
<br />1.2 PLAN HOLDER’S LIST:
<br />
<br />As a convenience to vendors, the City of Sunny Isles Beach has
<br />made available via internet lists of all plan holders for each Request
<br />for Proposal, Request for Proposal, and request for qualifications.
<br />The information is available on-line at www.demandstar.com or by
<br />calling the Office of the City Clerk at (305) 792-1703.
<br />
<br />1.3 ADDENDA TO SPECIFICATIONS:
<br />
<br />If any addenda are issued after the initial specifications are
<br />released, the City will post and disseminate the addenda through
<br />DemandStar. For those projects with separate plans, blue prints,
<br />or other materials that cannot be accessed through the internet,
<br />the Office of the City Clerk will make good faith effort to ensure
<br />that all registered proposers (those who have been registered as
<br />receiving a Proposal package) receive the documents. It is the
<br />responsibility of the vendor prior to the submission of any Proposal
<br />to check the above website or contact the Office of the City Clerk at
<br />(305) 792-1703 to verify any addenda issued. The receipt of all
<br />addenda must be acknowledged on the Proposal Response Sheet.
<br />
<br />1.4 SPECIAL ACCOMMODATIONS:
<br />
<br />Any person requiring a special accommodation at a Pre-Proposal
<br />Conference or Proposal/RFP/RFQ opening because of a disability
<br />should call the Office of the City Clerk at (305) 792-1703 at lease
<br />five (5) days prior to the Pre-Proposal Conference or
<br />Proposal/RFP/RFQ opening. If you are hearing or speech impaired,
<br />please contact the Office of the City Clerk by calling the City of
<br />Sunny Isles Beach using the Florida Relay Service which can be
<br />reached at 1(800) 955-8771 (TDD).
<br />
<br />1.5 PUBLIC ENTITY CRIMES STATEMENT:
<br />
<br />Pursuant to the provisions of paragraph (2) (a) of section 287.133,
<br />Florida statutes -"a person or affiliate who has been placed on the
<br />convicted vendor list following a conviction for a public entity crime
<br />may not submit a Proposal on a contract to provide any goods or
<br />services to a public entity, may not submit a Proposal on a contract
<br />with a public entity for the construction or repair of a public
<br />building or public work, may not submit Proposals on leases of real
<br />property to a public entity, may not be awarded to perform work as
<br />a Contractor, supplier, sub-Contractor, or consultant under a
<br />contract with any public entity, and may not transact business with
<br />any public entity in excess of the threshold amount provided in
<br />section 287.107, for category two for a period of 36 months from
<br />the date of being placed on the convicted vendor list”.
<br />
<br />1.6 PROPOSAL DEADLINE:
<br />
<br />Proposals must be submitted no later than the time and date
<br />shown within this document.
<br />
<br />1.7 SEALED PROPOSAL:
<br />
<br />The entire Proposal Response Package shall be placed in an opaque
<br />envelope (with all items listed on the Proposal checklist form and
<br />all other items required within this Request for Proposal must be
<br />executed) and submitted in a sealed envelope.
<br />
<br />1.8 PROPOSAL EXECUTION, SIGNATURES,
<br />ERASURE/CORRECTION:
<br />
<br />All Proposals shall be signed in blue ink. All price quotes shall be
<br />typewritten or printed with ink. All corrections made by the
<br />proposers prior to the opening must be initialed and dated by the
<br />proposers. No changes or corrections will be allowed after
<br />Proposals are opened. Proposals must contain an original, manual
<br />signature of an authorized representative of the company.
<br />
<br />1.9 WITHDRAWAL OF PROPOSALS:
<br />
<br />Proposers may withdraw Proposals only by written request and
<br />shall forward the withdrawal request via “Certified U.S. Mail –
<br />Return Receipt Requested” prior to the Proposal opening time.
<br />Negligence on the part of the Proposers in preparing the Proposal
<br />confers no right for the withdrawal of the Proposal after it has been
<br />opened.
<br />
<br />1.10 PROPOSAL OPENING:
<br />
<br />Proposals will be opened publicly at the time and place stated in
<br />the Notice to Proposer. It is the responsibility of the proposers to
<br />insure that the Proposal reaches the Office of the City Clerk on or
<br />before the closing hour and date stated on the Request for
<br />Proposal. After the Proposal opening, the contents of the Proposal
<br />Form will be made public for the information of vendors and other
<br />interested parties who may be present either in person or by
<br />representative. Proposals that are received after the Proposal
<br />opening time will not be considered and will not be returned.
<br />
<br />1.11 EVALUATION OF PROPOSALS:
<br />
<br />The City, at its sole discretion, reserves the right to inspect any/all
<br />Proposers facilities to determine their capability of meeting the
<br />requirements for the Contract. Also, price, responsibility, and
<br />responsiveness of the Proposers, the financial position, experience,
<br />staffing, equipment, materials, references, and past history of
<br />service to the City and/or with other units of state, and/or local
<br />governments in Florida, or comparable private entities, will be
<br />taken into consideration in the Award of the Contract.
<br />
<br />1.11.1 Hold Harmless: All Proposer’s shall hold the City, it's
<br />officials and employees harmless and covenant not to
<br />sue the City, it's officials and employees in reference
<br />to their decisions to reject, award, or not award a
<br />Proposal, as applicable.
<br />1.11.2 Cancellation: Failure on the part of the Proposers to
<br />comply with the conditions, specifications,
<br />requirements, and terms as determined by the City,
|