RFP 19-12-01 Printing and Mailing Services

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City of Sunny Isles Beach |Request for Proposal No. 19-12-01 10 Section 2 Special Terms and Conditions 2.1 PURPOSE OF BID: The purpose of this solicitation is to establish a contract with a printing and mailing company (the “Vendor/Proposer” or “Contractor”) of the Sunny Isles Beach (SIB) Islander Newsletter along with the printing and binding of the Sunny Isles Beach Living Magazine and the printing and binding of the Sunny Isles Beach desktop calendar, in conjunction with the City’s additional printing needs on an as needed basis. The City’s SIB Islander newsletter is printed monthly and mailed to all Sunny Isles Beach residences with additional copies delivered to the City’s office. The Sunny Isles Beach Living magazine is printed quarterly and delivered directly to a City facility. The Sunny Isles Beach desktop calendar is printed annually and delivered to a City facility. The awarded Proposer will be expected to provide the printing and mailing for the City’s pre-produced content according to the deadlines set forth in section 3.3 by the City of Sunny Isles Beach. 2.2 PRE-BID CONFERENCE Intentionally Omitted 2.3 TERM This initial contract shall commence upon approval by the City Commission, contingent upon the completion and submittal of all required bid documents and fully executed contract. This contract shall remain in effect for two (2) years; provided that the services rendered by the Proposer during the contract period are satisfactory. In the event services are scheduled to end because of the expiration of this contract, the contractor shall continue the service upon the request of the City. The extension period shall not extend for more than ninety (90) days beyond the expiration date of the existing contract. The contractor shall be compensated for the service at the rate(s) in effect when the City invokes this extension clause. 2.4 OPTIONS TO RENEW Prior to, or upon completion, of that initial term, the City shall have the option at its sole discretion to renew this contract for an additional three (1) one-year renewals. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W): Miami-Fort Lauderdale, FL, for commodities such as paper and postage. It is the vendor’s responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor’s request for