RFP 19-12-01 Printing and Mailing Services

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City of Sunny Isles Beach |Request for Proposal No. 19-12-01 11 adjustment should be submitted 90 days prior to expiration of the then current contract term. The vendor adjustment request should not be in excess of the relevant pricing index change. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market research information or other factors that influence price. The City reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable index. The City reserves the right to reject any price adjustments submitted by the vendor and/or to not exercise any otherwise available option period based on such price adjustments. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the vendor. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. Should the vendor decline the City’s right to exercise the option period, the City may consider the vendor in default which decision may affect that vendor’s eligibility for future contracts. 2.5 PRICE If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor shall remain fixed and firm during the term of contract, except as detailed in Section 2.4 Options to Renew. The price proposed shall be an all-inclusive price; no additional charges will be paid. However, increases in the cost for postage may be requested on a yearly basis with sufficient documentation and, increases for the cost of paper can be requested after the initial two-year term, with 30 days prior written notice to the City. 2.5.1 POSTAGE The price for postage will adhere to the current rates as set by the United States Postal Service. Mailings are sent via bulk mail to zip code 33160, which include carrier routes 1, 9 and 47. Mailing lists should be updated monthly and should be sorted for duplicates. Mailings are not to be addressed to each individual and should be addressed as “Resident” instead. 2.6 PERFORMANCE AND PAYMENT BOND Intentionally Omitted 2.7 INSURANCE Comprehensive General Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the