RFP 19-12-01 Printing and Mailing Services

Home Browse Search

City of Sunny Isles Beach |Request for Proposal No. 19-12-01 14 2.13 BIDDER’S MINIMUM QUALIFICATIONS Proposals will be considered from firms that have successfully, with supporting references completed a minimum of three (3) projects of similar scope over the past five (5) years. State if you have any governmental entity experience. It is the responsibility of the Bidder to ascertain that the contact person will be responsive. In addition, award of this contract will be made to the responsive and responsible bidder who meets the minimum qualifications set forth in this solicitation. Those qualifications are as follows: • Must be able to produce monthly mailers, quarterly magazine, and additional printed collateral as detailed in the documents attached. • Develop and maintain mailing list on a monthly basis. • Fold, tab, and mail out monthly mailers and invoice postage to the City at United States Post Office postage rate. Proposer will be responsible for the payment of postage to the United States Post Office. • Print house shall have an online system for uploading digital files. • Print house shall allow City or City proposer to ensure quality control on press. • Delivery of digital and printed proofs (low-resolution aka Spinjet backed up and bound for pagination approval plus high-resolution proofs aka Epson 9900) shall occur within 2 business days of digital submission by the City. • Distribution and delivery of publications shall occur during the deadlines stated in Section 3.3. • Delivery of publications to a City facility, in addition to mailed mailers. Applicable delivery charges should be included in bid. • Must provide three (3) references for which similar jobs have been performed within the last two (2) years. • Samples of a mailer, magazine, and calendar in accordance with specifications attached must be submitted along with bid package. • Print house press must be located within 40 miles of City of Sunny Isles Beach, Government Center, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. 2.14 PROPRIETARY RIGHTS The Proposer hereby acknowledges and agrees that the City retains all rights, title and interests in and to all materials, data, documentation and copies thereof furnished by the City to the Proposer hereunder or furnished by the Proposer to the City and/or created by the Proposer for delivery to the City, even if unfinished or in process, as a result of the Services the Proposer performs in connection with the Agreement, including all copyright and other proprietary rights therein, which the Proposer as well as its employees, agents, sub-Proposers and suppliers may use only in connection with the performance of Services under the Agreement. The Proposer shall not, without the prior written consent of the City, use such documentation on any other project in which the Proposer or its employees, agents, sub-Proposers or suppliers are or may become engaged. Submission or distribution by the Proposer to meet official regulatory requirements or for other purposes in connection with the performance of Services under the Agreement shall not be construed as publication in derogation of the City's copyrights or other proprietary rights.