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ENGINEERING YOUR SUCCESS 9 SECTION DPROJECT APPROACH & UNDERSTANDING OCI will communicate fully and openly with the City of Sunny Isles Beach, preferred vendors, authorities having jurisdiction, and design team to assure the result is in accord with the expectation of the Facilities Team. Project communication will flow through the City’s Project Manager to OCI’s Project Manager, Sudharma. Sudharma will set up an initial meeting or conference call with the City of Sunny Isles Beach Project Manager to discuss relevant topics from both a technical and procedural standpoint, understanding of roles, and to discuss the project objectives. A Project Manager and design team are selected based on previous experience and relationship with the City. OCI will meet with the City to discuss the scope of work in detail and any needed site visits. A scope of work and proposed fee are submitted to the City of Sunny Isles Beach, and upon approval of OCI’s proposal, our team develops a schedule for project completion and a kickoff meeting is set. The objective of this meeting is to inform every one of the scope and receive input on design and construction. Project Coordination takes place throughout all the phases through formal meetings and correspondence. To ensure the design allows for maintenance access, meets code, project requirements, and to identify which critical systems must be in operation during construction. Project documents are reviewed on a sheet by sheet basis at meetings and are designed for all disciplines to give comment for any further coordination effort. DESIGN OCI’s team proceeds with the first of the three traditional phases of project design – schematics, design development, and construction documents. The extent to which these phases are executed will depend upon the size and complexity of the project. OCI prepares schematic documents (diagrams, sketches, narratives, etc.) of the project and reviews these with the City’s Project Manager. Then our design team refines the documents further and resubmits them to the City of Sunny Isles Beach’s Project Manager for approval. After the document review and refine process is completed, the construction documents are submitted for a final review. Throughout the three phases, OCI forwards progress documents and maintains communication with the City of Sunny Isles Beach’s Project Manager so that the City is continually informed of the progress. Possible Design-Build Delivery | If the City of Sunny Isles Beach has designated contractors for mechanical and electrical construction under continuing contracts, then frequently the design-build approach with one of these contractors is an excellent way of expediting the project and controlling costs. CONSTRUCTION DRAWINGS (AUTOCAD/BIM/REVIT) A properly coordinated project produces drawings and specifications, which clearly define the work to be done. This ensures it will be constructed to meet the City’s needs within an affordable cost and expected time frame without creation of adverse conditions along the way. Project Drawing List | The project drawing list is a document that evolves with the development of project scope. Each drawing has a subset of tasks which must be completed for that project to be considered complete. Project Events List | OCI creates a list of required project production events for each discipline for schematic design, design development, construction documents, and construction administration phases. CONSTRUCTION SPECIFICATIONS OCI also works from a standardized CSI (Construction Specifications Institute) organized format for production of the various portions of the Bidding Requirements and the various divisions of the Specifications which are relevant to the project. This detailed listing of specification sections is an additional quality control tool, which helps assure that all necessary systems and components are specified. It is, in fact, an additional form of checklist to supplement the items which are developed as part of the project drawing list. They both go hand in hand to assure a well-coordinated set of documents. PERMITTING OCI will participate in the document review process, attend meetings with reviewers as necessary, and provide responses and clarifications for the design intent. BIDDING AND NEGOTIATION OCI prepares documents in the format desired by the City of Sunny Isles Beach. These documents are issued to the bidders of the City’s choice in the manner of issue desired. OCI’s team assists with the bidding process by participating in pre-bid meetings, and in evaluation of bids. CONSTRUCTION OBSERVATION ADMINISTRATION Construction Administration is best achieved through the project engineers maintaining a continuous presence from design all the way through construction on the job site and organizing meetings with the facilities staff, stakeholders,