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Continuing Professional Consulting Services (CCNA) Request for Qualifications No. 20-07-01 Project Approach and Understanding D-3 administrative requirements of the bidding process and allow bidders to ask questions and seek clarification, if they so desire. An experienced CMA staff member will attend the public bid opening, tabulate the bids received and evaluate the contractors for compliance with the bid documents. Once a responsive and responsible bidder is determined to be in the best interest of the City, we will make a recommendation for award of the construction contract. Conduct a Pre-Construction Conference Once a contractor has been selected and the contract awarded, Chen Moore and Associates’ construction phase project manager will conduct a pre-construction conference. CMA is able to review all of the administrative requirements - from the preliminary submittals to the final release of lien, and everything in between - with the selected contractor at the pre-construction conference. The entire team – the engineer, contractor, City, other utilities and permitting agencies – will review the project to establish the lines of communication, submittal procedures and all other processes to facilitate the successful completion of the project. Field Observation, Inspection, and Documentation During the construction phase, an experienced Chen Moore and Associates field inspector will observe and document the operations of the contractor. The inspector will complete a detailed daily report of construction for each day they are on site. The inspector will monitor the progress of the work and document the contractor’s operations. As the eyes and ears of the engineer, the field inspector will also help to resolve any conflicts should any unexpected conditions be encountered. The inspector will also verify that the materials used are those that were specified and submitted and that material testing is conducted according to the contract documents. Contractor Correspondence and Documentation – including responding to requests for information, reviewing and responding to contractor’s requests for contract modifications, and responding to contractor claims It is essential during construction to have ongoing communication between the City, the contractor and the engineer. Chen Moore and Associates has established a solid reputation as a CEI firm by taking a proactive approach to communication with the project team. Requests for information are reviewed and answered as quickly as possible to minimize any delay and keep the project moving forward. We realize that even with the best planning, pre-investigation, design and communication, changes can occur during construction. The most effective way of dealing with changes during construction is to try to anticipate them and provide alternative solutions quickly. Chen Moore and Associates has built a reputation of administering projects in a way which minimizes change orders and the costs associated with them. In the rare event that change orders become necessary, Chen Moore and Associates has the knowledge and experience to skillfully negotiate the best value possible for the City. Reviewing Contractor Requests for Payment Protecting our clients by ensuring they get what they pay for is part of what has built Chen Moore and Associates’ reputation in the construction administration field. A vital part of that protection is verifying the contractor’s progress before each and every progress payment. When our project manager receives a pay request from a contractor, he will compare the quantities and progress with the daily reports of construction for that period. Only when he is completely satisfied that the payment requested is for the work completed – and that the work is of acceptable quality – will he approve and forward the payment request to the City for payment. Project Start-up, Testing, and Final Inspection In addition to the daily observation and inspection made by the Chen Moore and Associates field inspectors, during the start-up and testing of critical systems, additional engineering staff will be present on site. When