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MANAGEMENT APPROACH <br />We have learned that careful project planning, preparation, and <br />communication is critical to project management. The foundation of our plan <br />for project success is to focus on the fundamental elements of the project <br />critical to reaching the goals and objectives established at the kick-off <br />meeting. By managing expectations, planning the work, and making timely <br />decisions, the appropriate resources are applied to the project, which results <br />in achieving project success. The project team will be centered on effective, <br />strong project management and communication. The team’s project manager, <br />Rodney McManus, LEED AP, reporting directly to the principal in charge, will <br />organize, direct, and coordinate the job tasks of ADG personnel and sub- <br />consultants. Rodney will serve as the conduit / point of contact to channel <br />all communication between the ADG / WA team and city. Understanding the <br />importance of continuity, the quality control team will be involved from the <br />notice to proceed through project completion. <br />COLLABORATIVE DESIGN APPROACH <br />Engaging facility users and project stakeholders are vital to the success of the project and <br />our team has developed an expansive plan to involve stakeholders throughout the duration <br />of the project. This plan starts with our interactive method of designing known as our <br />“Participatory Planning Process.” The basis of this approach is to listen carefully to the owner’s <br />concerns, communicate with the project manager and team, understand the facility and <br />community needs, and utilize creativity to meet the city’s goals and objectives. Those users <br />and stakeholders who participate in the project throughout the planning process, develop <br />ownership, which later evolves into a sense of pride. Our end goal is for clients and users to <br />feel connected to the final architectural product. Our team will work hand-in-hand with the <br />city and public safety departments to ensure a smooth transition throughout the project. <br />COMMUNITY ENGAGEMENT <br />Keeping citizens informed about capital projects through effective communication is <br />essential to the success of any public building project, just as gaining community consensus <br />is an integral part of the planning and design process. Nonetheless, experience has taught <br />us that it is unrealistic to assume a major capital project will be fully accepted by everyone, <br />every step of the way. Often, the need for the facility, its cost, location, impact on neighbors, <br />and other issues can be controversial and subject to criticism. <br />In order to minimize community opposition, our team recommends developing a community <br />engagement campaign at the onset of the project to educate and involve the public. Our team <br />can work with the city in developing this community engagement plan. Both ADG and WA are <br />well-versed in presenting to project committees, city council, and the community during the <br />design process. <br />The engagement plan could include a schedule of milestones and community meetings throughout the site analysis and design <br />process. Our team will be available to present the space requirements, development options, and conceptual design, as well as answer <br />project-related questions in relatable terms. We have also found it helpful for work with the city to create a website or social media <br />page dedicated to the design and construction of the project to keep citizens informed. Our team has expertise in this area specifically <br />for public safety and law enforcement facilities. Any valuable input from citizens at this meeting will be addressed in future design <br />phases. <br />PROJECT MANAGEMENT <br />6