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<br />City of Sunny Isles Beach |Request for Proposal No. 22-02-01 19 <br /> <br />3.7 Working Paper Retention and Access to Working Papers <br /> <br />All working papers and reports must be retained, at the Auditor's expense, in accordance with <br />requirements and procedures set forth by the General Records Schedule for Local Government <br />Agencies as promulgated by the Division of Archives and Records Management (a division of the <br />Florida Department of State). The auditor will be required to make working papers available, upon <br />request, to the following parties or their designees: <br /> <br />• City of Sunny Isles Beach <br />• U.S. General Accounting Office (GAO) <br />• Cognizant Agency <br />• Parties designated by the federal or state governments or by the City of Sunny Isles Beach <br />as part of an audit quality review process <br />• Auditors of entities of which the City of Sunny Isles Beach is a sub recipient of grant funds <br /> <br />In addition, the firm shall respond to the reasonable inquiries of successor auditors and allow <br />successor auditors to review working papers relating to matters of continuing accounting <br />significance. As requests for copies of working papers are fulfilled, the auditors will be required <br />to notify the Finance Director of the request, as appropriate. <br /> <br />3.8 ASSISTANCE PROVIDED <br /> <br />Finance Department <br /> <br />The Finance Department staff and responsible management personnel will be available during <br />the audit to assist the firm by providing information, documentation and explanations. The <br />preparation of confirmations will be the responsibility of the City of Sunny Isles Beach. <br /> <br />Information Technology (IT) Assistance <br /> <br />Certain IT personnel will be available to assist the auditor in performing the engagement as <br />necessary. IT personnel will also be available to provide systems documentation and explanations. <br />The Auditor shall be provided access to the City of Sunny Isles Beach's WI-FI connection, ERP and <br />paperless document management system (Laserfiche). <br /> <br />Work Area, Network, Telephones, Photocopying and Fax Machines <br /> <br />The City of Sunny Isles Beach will provide the auditor with reasonable workspace (computer <br />hardware/software shall be the responsibility of the Auditor), desks and chairs. The auditor will <br />also be provided access to WI-FI, telephone lines, the ERP system, photocopying facilities and <br />facsimile machines for the on-site audit staff. <br /> <br /> <br />