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Page 7 of 26 Revision Date: 09/28/2022 Document #: QOP 100.01 <br /> <br />Keep all mission critical systems in service as long as possible. However, certain services might need to <br />be brought off-line and/or shutdown before the storm hits. This is necessary to ensure that equipment <br />and services are safe from the effects of the storm. <br /> <br />3.2 Accounting Checklist <br /> <br />Primary Responsibility: Rob Cawthon <br />24 - 72 hrs prior to hurricane: Assigned To: Date Completed <br />Distribute the timesheet memo to all employees to track <br />storm preparation time and expense. <br />Print two copies of the following reports. Distribute to <br />two separate individuals to store off-site. <br />• Fixed Asset Depreciation Report <br />• Open Purchase Order Report <br /> <br />Back up the database and store offsite. <br />Immediately Prior: <br />Distribute the Work Area Preparation Checklist to <br />employees. <br /> <br />Distribute the Work Area Inspection Report to <br />employees. <br />Distribute a memo to departmental employees <br />requesting applicable phone numbers for after the storm. <br />Ask all employees to check in once the storm has <br />passed. Make sure that all departmental employees <br />understand the plan for returning to work. <br />In Monarch, set up a Storm job number and distribute <br />the job number to supervisors with instructions to have <br />employees working on cleanup and repair, to record all <br />time using this job number. Set up a Storm project # to <br />track all AP invoices related to the storm. <br /> <br />