Reso 2023-3580 - Laserfiche WebLink

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RESOLUTION NO. 2023 - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE EXPENDITURE OF BUDGETED FUNDS WITH CARAHSOFT FOR THE LICENSING AND IMPLEMENTATION OF OPENGOV, A BUDGETING SOFTWARE, IN AN AMOUNT NOT TO EXCEED TWO HUNDRED TWENTY-EIGHT THOUSAND NINE HUNDRED EIGHTY-FIVE DOLLARS AND FIFTY- EIGHT CENTS ($228,985.58); AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Finance Department of the City of Sunny Isles Beach (the "City") has determined that its current budget development and monitoring process is not efficient, relying heavily on various software such as Excel, Word, and PDF, which is time-consuming and prone to errors due to double entry and manual data management; and WHEREAS, the City recognizes the necessity for an improved method for calculating wage -based compensation costs, date -based calculations, and scenario -based projections, and notes the current difficulty in tracking capital project costs and creating budget to actual comparisons; and WHEREAS, the City lacks performance dashboards for management and efficient means to tie strategic plan initiatives to budgeted revenues and expenditures, thereby seeking to enhance transparency and efficiency in line with the goals of the City Manager and City Commission; and WHEREAS, City staff have conducted thorough evaluations of budgeting software solutions to integrate with the City's financial system software, MCSJ, with the intent to standardize, automate, and improve the accuracy and. efficiency of the entire budgeting process; and WHEREAS, upon evaluation of several software solutions, the City identified OpenGov as the preferred vendor due to its comprehensive offering; and WHEREAS, OpenGov, through Carahsoft - an authorized reseller of IT solutions - has submitted a quote for the licensing and implementation of its budgeting software (the "Licensing and Services"), attached hereto as Exhibit "A"; and WHEREAS, the City will purchase the Licensing and Services utilizing the National Association of State Procurement Officials ("NASPO") Contract No. 43230000-NASPO-I6-ACS; and WHEREAS, pursuant to Section 62-13(I) of the City's Purchasing Code, purchases made through intergovernmental cooperative purchasing arrangements or purchasing consortiums organized as a corporation not for profit whose members are governmental entities, provided that such cooperative purchasing arrangements or consortiums provide for a competitive @BCL@8C09D182.doc Page 1 of 3