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<br />Carpet and Floor Maintenance Services | Bid No. 24-01-01 10 <br /> <br />CITY OF SUNNY ISLES BEACH <br />18070 Collins Ave. | Sunny Isles Beach, FL 33160 <br />305.792.1707 | sibfl.net | Purchasing@sibfl.net <br /> <br />2.4 TERM <br /> <br />This initial contract shall commence upon approval by the City Commission, contingent upon the <br />completion and submittal of all required bid documents and fully executed contract. The initial <br />contract shall remain in effect for two (2) years with an option of three mutually agreeable written <br />renewals of one (1) year each. This contract shall remain in effect until the completion of services, <br />provided that the services rendered by Firm during the contract period are satisfactory and that <br />City funding is available as appropriated on an annual basis. However, in the event funding is not <br />appropriated on an annual basis during any particular year within the contract period, the <br />contract may be canceled upon thirty (30) days written notice to Firm. In such an event, the City <br />shall only be responsible for the reasonable value of services performed prior to the effective date <br />of termination. <br /> <br />2.5 OPTIONS TO RENEW <br /> <br />The initial contract prices resultant from this solicitation shall prevail for a two (2) year <br />period from the contract’s initial effective date. Prior to, or upon completion, of that initial term, <br />the City shall have the option to renew this contract for an additional three (1) year periods on a <br />year-to-year basis. Prior to completion of each exercised contract term, the City may consider an <br />adjustment to price based on changes in the following pricing index: Consumer Price Index (CPI), <br />All Urban Consumers, All Items, Miami-Ft. Lauderdale area, in an amount not to exceed 3%. <br /> <br />It is the vendor’s responsibility to request any pricing adjustment under this provision. For any <br />adjustment to commence on the first day of any exercised option period, the vendor’s <br />request for adjustment should be submitted 90 days prior to expiration of the then current <br />contract term. The vendor adjustment request should not be more than the relevant pricing index <br />change. If no adjustment request is received from the vendor, the City will assume that the <br />vendor has agreed that the optional term may be exercised without pricing adjustment. <br />Any adjustment request received after the commencement of a new option period may not <br />be considered. <br /> <br />2.6 METHOD OF AWARD <br /> <br />Following the review of bids, the lowest responsible, responsive bidder(s) meeting all terms, <br />conditions, and specifications of the ITB shall be recommended for award either by bid item, bid <br />group, or for the entirety of all bid items, as deemed in the best interest of the City. The City <br />Manager may also reject all bids received. In determining the lowest responsible, responsive <br />bidder, and in addition to price, section 62-8 of the City Code provides that the City may consider <br />the following: <br /> <br /> The ability, capacity and skill of the bidder to perform the Contract. <br /> Whether the bidder can perform the Contract within the time specified, without delay or <br />interference. <br /> The character, integrity, reputation, judgment, experience and efficiency of the bidder. <br /> The quality of performance of previous contracts. <br /> In order to be deemed responsive the bids must meet or exceed the minimum