RFP 24-02-02 Catering Services for the City's Anniversary

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CATERING SERVICES # 24-02-02 2.6 PRICE The prices proposed by the selected vendor shall remain fixed and firm during the term of contract, in addition to the prices quoted for the optional four renewal periods. The bidder’s quoted price must include all labor cost and total cost of providing services including, but not limited to, the following: overhead, set-up and tear down, profit, travel time, service charges, gratuity, delivery, potable water, fuel, propane, generators, food products and transportation, beverages, ice, all necessary catering equipment including refrigeration, warming units, serving items, carry out food containers, utensils, napkins, and fringe benefits. The awarded proposer agrees to keep this offer open for acceptance for One Hundred Twenty Days (120) after date of opening the proposals. 2.7 LIQUIDATED DAMAGES Failure to furnish Catering on the approved date of event shall obligate the awarded Contractor to pay the City, as liquidated damages and not as a penalty, a minimum amount equal to Fifteen Thousand Dollars $15,000. In the event the awarded firm fails to supply the contract requirements, the city also reserves the right to secure services from another catering company and bill the at-fault caterer for all cost. The Contractor shall bear all costs of correcting such Performance deficiency. 2.8 PERFORMANCE BOND Intentionally Omitted 2.9 DELIVERY F.O.B. Destination. Samson Oceanfront Park, 17425 Collins Ave, Sunny Isles Beach, FL 33160, including but not limited to any other designated areas within City limits. Location of anniversary is subject to change every year, however location will remain within city limits. 2.10 BACKGROUND CHECKS – LEVEL 2 The successful bidder and all personnel employed by them shall be required, at their sole cost and expense, to pass a criminal background check prior to award of the contract, and every renewal term, which background check shall be facilitated through the City’s Human Resources Department. Contractor expressly understands and agrees that a duty is hereby created under the Contract that requires Contractor to provide ongoing disclosure throughout the term of the Contract as provided for herein relative to the criminal background screening required by this Section. The criminal background check shall consist of a Florida department of Law Enforcement ("FDLE") Florida crime information center/national crime information center ("FCIC/NCIC") criminal records check. Any employee not meeting this requirement will not be permitted to work at any city facility. The successful proposer shall be required to coordinate the criminal background checks through the City by contacting Human Resources at 305-792-1708. The cost