Reso 2025-3783 - Laserfiche WebLink

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City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax shall be performed by Contractor to the full satisfaction of the City. Contractor agrees to have a qualified representative to audit and inspect the Services provided on a regular basis to ensure all Services are being performed in accordance with the City's needs and pursuant to the terms of this Agreement, and shall report to the City accordingly. Contractor agrees to immediately inform the City via telephone and in writing of any problems that could cause damage to the City's property, improvements and persons. Contractor will require its employees to perform their work in a manner befitting the type and scope of work to be performed. In the event that the Contractor fails to complete the Services pursuant to the terms of this contract and City must undertake the completion of performance of Services, Contractor agrees to indemnify the City for all costs incurred with respect to the completion of those Services and any damages the City may suffer as a result of the Contractor's failure to perform the Services. 4. TERM. Subject to the provisions relating to the termination of this Agreement as set forth herein, the term of this Agreement shall for an initial term of three (3) years, commencing January 1, 2025, and terminating on December 31, 2028, with an options to renew for three (3) additional (1) year renewal terms, at the City's sole discretion. The terms of Section 10, entitled "Indemnification and Waiver of Liability," and Section 17, entitled "Compliance with Law," shall survive termination of this Agreement. 5. COMPENSATION. During the initial term of this Agreement, the City shall pay Contractor for Services performed under this Agreement, in an amount not to exceed Seventy - Four Thousand Six Hundred Dollars and Twelve Cents ($74,600.12). Contractor agrees that there shall be no annual price increases during the initial term, and any price increases thereafter for any renewal terms shall not exceed 3% annually. Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with Attachment "A," under the following conditions: A. Disbursements. There are no reimbursable expenses associated with this contract except for expenses approved by the City Manager. B. Payment Schedule. Contractor shall submit invoices to the City. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If Services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the Agreement number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. C. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. In the event the City Commission fails to appropriate funds for the particular purpose of this Agreement during any year of the term hereof, then this Agreement shall be terminated upon twenty (20) days written notice and the Contractor shall be compensated for the Services satisfactorily performed prior to the effective date of termination. D. Final Invoice. In order for both Parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to the City. This certifies that all services have been properly performed and all EDMUNDS GOVTECH, INC.