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Bid Title: Motor Coach Transportation Bid No. FY23-029-1
<br />The School Board of Broward County, Florida Page 10 of 26
<br />7. PAYMENTS: All trips shall be paid "AFTER' Services are rendered. Awardee(s) will be allowed to collect a small security deposit, for field trips
<br />which will not exceed 25% of the total invoice prior to scheduled services. If, in the opinion of SBBC, Awardee(s) fails to satisfactorily perform the
<br />required services, the following actions will occur:
<br />a. SBBC reserve the right to assess appropriate damages and deduct said damages as specified herein for services in default and pay
<br />the remaining balance due to Awardee(s); and/or
<br />b. SBBC has the right to withhold payments from Awardee(s) for non -compliant trip(s). Payment(s) shall be withheld until Awardee (s)
<br />and SBBC reach an acceptable resolution to unsatisfactory issues encountered during trip(s). SBBC shall only pay full and final
<br />payments to Awardee(s) after full satisfactory services(s) have been rendered.
<br />8. COMPANY REPRESENTATIVE: Bidder(s) should indicate, in the space provided on the Bid Summary Sheet, the name, address, telephone
<br />number, etc., of the representative who could make scheduled visits to the schools/departments and who shall be available, upon request, to
<br />resolve billing and delivery problems.
<br />9. FORCE MAJEURE_ Neither party shall be obligated to perform any duty, requirement or obligation under this Agreement if such performance is
<br />prevented by fire, hurricane, earthquake, explosion, wars, sabotage, accident, flood, acts of God, strikes, or other labor disputes, riot or civil
<br />commotions, epidemics, pandemics, government regulations, and the issuance or extension of existing government orders of the United States,
<br />the State of Florida, or local county and municipal governing bodies, or by reason of any other matter or condition beyond the control of either
<br />party, and which cannot be overcome by reasonable diligence and without unusual expense ("Force Majeure"). In no event shall lack of funds on
<br />the part of either party be deemed Force Majeure.
<br />10. PRICE ADJUSTMENTS: Prices offered shall remain firm through the first two years of the contract. A request form price adjustment with proper
<br />documentation justifying the adjustment, may be submitted, in writing 30 days prior to the second anniversary date of the contract. Price
<br />adjustment requests shall be evaluated on an annual basis thereafter or at the time of renewal. Unit price adjustment must have written approval
<br />from SBBC prior to invoicing. Any unit price adjustment invoiced without written approval from SBBC shall not be paid and the invoice returned
<br />to the Awardee for correction. Requests for price adjustments shall not exceed 3% per adjustment. FUEL SURCHARGES ARE NOT ALLOWED
<br />UNDER THIS CONTRACT.
<br />11. FLORIDA BIDDER'S PREFERENCE: General Condition 1.d) does not apply to this Bid as no personal property is being purchased.
<br />12. INVOICES: Invoices MUST include PURCHASE ORDER number. The invoice must be itemized to include the total number of bus(es) provided,
<br />hourly rate or flat fee, or if required an extra driver as provided on the Bid Summary Sheet and any additional charges that is allowed under this
<br />ITB (lodging, food and gratuity for overnight stay). Invoices shall be submitted in duplicate to The School Board of Broward County, Florida,
<br />Accounting and Financial Reporting Department, Attn: Accounts Payable, 600 S.E. 3b Avenue, Th Floor, Fort Lauderdale, Florida 33301.
<br />13. ACH PAYMENTS: Payments will be made to Awardee(s) by SBBC via ACH (Automated Clearing House) for automatic deposits (credits) after
<br />goods or services are provided by Awardee in accordance with bid requirements. To facilitate payments to be directly deposited, the ACH Payment
<br />Agreement must be submitted to purchasinghelpdesk aa�browardschools.com New vendors can do this as part of the supplier registration process
<br />described below. Vendors already registered on SBBC's eProcure Online Supplier Portal can update their information by downloading a copy of
<br />the ACH Payment Agreement and submit the completed form to the Purchasing Help Desk email stated above.
<br />14. W-9 FORMS: All Bidders are requested to complete a W-9 form which can be found at https://www.irs.gov/pub/irs-pdf/fw9.pdf , and submit with
<br />their bid.
<br />15. SUPPLIER REGISTRATION: To become a registered vendor for SBBC, vendors must access, complete and submit a Supplier Profile
<br />Questionnaire (SPQ) through SBBC's new eProcure Online Supplier Portal, powered by Ariba which can be located at:
<br />http://schoolboardofbrowardcounty.supplier.ariba.com/register Purchase Orders or payments cannot be issued to the Awardee without an SAP
<br />Vendor number, which is issued after completion of the Online Supplier Portal registration process. Training materials are available via our website
<br />at https://www.browardschools.com/PWS (if needed).
<br />Broward County Public Schools Is An Equal Opportunity/Equal Access Employer
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