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Bid Title: Motor Coach Transportation Bid No. FY23-029-1 The School Board of Broward County, Florida Page 11 of 26 SECTION 5 -PRICING & SPECIFICATIONS SHEET 1. REQUIRED INFORMATION TO BE SUBMITTED BY THE BIDDER The proposal submitted must clearly indicate the name of the responding firm, as well as the name, address, and telephone number of the primary contact at the proposer's organization. The Bidders shall demonstrate their experience in the advertising industry, including experience in providing market and financial analysis of advertising sites. All companies that provide services like FMCSA carriers must be in full compliance with Federal and state guidelines. In no more than twenty (20 pages, the Bidder must include the following information within the submitted proposal: REQUIREMENTS SUBMITTAL INCLUDED IN THE SUBMITTAL YES NO 1. Provided a copy of U. S. Department of Transportation Federal Highway number must be provided: D.O.T.# Please indicate the number in the space provided. 2. Provide copies of all current annual inspections' reports, for all buses used to transport Broward County Public Schools students. 3. Provide a list of Buses with VIN number, including brand and model. 4. Provide a list of Bus Drivers with License numbers. 5. Provide three commercial references, including the contact persons at each location by name, position and phone number, who have used the proposer for charter bus services for field trips, education tours, grad night, and grad bash. 2. COMMUNICATION — All Interstate Commerce Commission carrier buses must be able to communicate with other buses if traveling (in group) and the main office at all times by means of mobile radio, portable radio and/or cellular telephone. The price for this communication coverage should be included with the cost of each trip being bid. If the primary vendor on any item does not have the total number of buses required for a trip, the school or department may contact other vendor(s) on award that has the total number of buses and can insure communication between all of the buses I the trip. 3. EQUIPMENT: All buses, regardless of size or number of passengers that can be transported, must be 2000 models or newer. Older models are not acceptable. For in county, out of county, and out of state trips. Airconditioned buses with restrooms are required. Additionally, all buses must be equipped with TV and VCR or DVD for out of county and out of State trips, with no exception. All equipment must be properly serviced, maintained, and clean. All chartered buses used shall be properly licensed and shall be regulated by and meet safety standards of the Federal Motor Carrier Safety Administration and Florid Public Service Commission (FMCSA) CHARTER SCHOOLS: Services awarded under this contract shall be made available to Charter Schools approved by the SBBC. The SBBC is not responsible or liable for purchases that may be made by Charter Schools. 4. SCHOOL BUSES: School buses SHALL NOT be considered in the award of this contract. 5. PERFORMANCE: Vendors failing to perform as required by this Contract, including no-show, partial or total, ma be considered in default and the award terminated by the School Board. 6. VENDOR REQUIREMENTS: All awarded vendors providing services as ICC carriers must be in full compliance with federal and state guidelines. Vendors must have available upon request the following: a. Copies of all current annual inspection reports, for all buses used to transport School Board of Broward County students. b. Current medical and drug test verification for all approved drivers. c. Monthly inspection reports on each bus which provides transportation. In addition, the facility repair records, bus records, buses and driver's information including the driver's evaluation criteria must be available upon request during site visits. Site visits will be random and will be scheduled by a representative of the School Board off Broward County, to determine whether bid requirements are being adhered to. All operational procedures and buses must meet all State and Federal Motor Carrier Laws and be registered as a regulated common ICC carrier. The District reserves the right to request documentation for proof of compliance to applicable laws. d. The vendor's Policies and Procedures manual must be available upon request by the School Board of Broward County Purchasing Department. Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 11