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Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services <br />Page 31 of 55 <br />• On-site response within 8 hours of City notification during the Holiday Lighting Season (RFP <br />§3.1). <br />• Technicians available 24/7 on a 2-hour response basis for repair and restoration (RFP §3.11). <br /> <br />10.5 Key Dates <br />Milestone Date <br />Detailed project implementation plan delivered to <br />City staff July 1, 2026 (Addendum 3, Q27) <br />August walk-through with City staff (power & <br />outlets) August 2026 (RFP §3.1; Addendum 3, Q22) <br />Written deficiency report & follow-up walk-through <br />complete September 15, 2026 (RFP §3.1) <br />Palm pruning completed (facilitated by City) September 15, 2026 (Addendum 3, Q28) <br />All street pole décor, ROW décor, and tree <br />wrapping installed October 15, 2026 (RFP §3.1) <br />All park décor installed November 2, 2026 (RFP §3.1) <br />Full installation complete and lit on timers by 5:30 <br />PM No later than November 16, 2026 (RFP §3.1) <br />Holiday Lighting Ceremony at Gateway Park — <br />Contractor on site November 21, 2026 (Addendum 2, Revision 2) <br />Removal completed, parks restored January 11 – January 31, 2027 (RFP §3.1) <br /> <br />10.6 Payment Milestones (RFP §2.7) <br />Be The Light Decor acknowledges and accepts the payment milestone structure for the 2026 Holiday <br />Season: <br />Milestone Description & Trigger <br />25% Deposit upon execution of the Agreement by all parties <br />7.5% Completion of parks and ROW tree wrapping, and pole decorations — contingent on satisfactory <br />walk-through inspection by City <br />7.5% Completion of entrance way decorations and parks decorations — contingent on satisfactory <br />walk-through inspection by City <br />10% Payment on December 1, 2026 — decorations functioning satisfactorily <br />10% Payment on December 15, 2026 — decorations functioning satisfactorily