Laserfiche WebLink
The Police Department seeks approval to enter into a Service Agreement with Vetted Holdings, LLC <br />d/b/a Vetted Security Solutions to provide on -going maintenance and support services for the City's <br />camera surveillance, license plate reader (LPR), recording, and related public safety technology systems <br />for a period of three years. These systems are critical public safety assets that support criminal <br />investigations, suspect identification, crime prevention, traffic safety enforcement, situational <br />awareness, and the monitoring of public spaces and critical infrastructure throughout the City. <br />Under the proposed agreement, Vetted Security Solutions will provide diagnostic, repair, and technical <br />support services, including remote and onsite assistance, software support, manufacturer warranty <br />coordination, and quarterly system health assessments. The cost of the service agreement is $85,000 <br />annually, for a total fixed cost of $255,000 over the three-year term effective August 24, 2026. <br />The service labor plan does not cover damages resulting from weather -related events or actions caused <br />by third parties. Accordingly, the fixed -price service agreement excludes repairs associated with <br />vandalism, theft, forced entry, tampering, graffiti, named storms, hurricanes, storm surge, flooding, <br />lightning, fire, and any other act of God or force majeure event. To address replacement labor and <br />repairs that fall outside the scope of the agreement, the City is requesting the inclusion of a contingency <br />allowance of $30,000 annually, for a total of $90,000 over the three-year contract term. Note, the <br />repairs are on a fixed hourly rate, per GSA schedule. This contingency amount is based on the City's <br />historical expenditures for comparable repair and maintenance services incurred under its previous <br />maintenance agreement with Vetted Security Solutions. <br />The total authorization requested is $345,000. Executing a three-year agreement will secure current <br />pricing, mitigate the impact of future cost increases, and provide long-term cost savings to the City. <br />010 1011 01471011;%1* <br />Funds are appropriated in account no. 001-2-5160-434051-00000 (FY25-26) and will be appropriated in <br />account no. 001-3-5210-434051-00516 (FY26-27). <br />ATTACHMENTS: <br />Resolution <br />Service Agreement - Vetted Security Solutions <br />Addendum - Vetted Security Solutions <br />Item Number: 9.13 <br />236 <br />