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2.2 What happens during each step in the Urban County qualification process? <br />2.2.1 Step 1: CPD field offices initiate process mailing this Notice to current <br />and potential Urban Counties and referring them to guidance on the HUD <br />Exchange Urban Counties website <br />CPD field offices initiate the Urban County qualification process by emailing this <br />Notice to all currently qualified (and potential new) Urban Counties. In this email, <br />CPD field offices will also refer counties to two additional guidance products that <br />HUD will publish annually on the HUD Exchange Urban Counties website: <br />1) Urban County Qualification Deadlines and 2) Urban County Lists. <br />NOTE: GO TO SECTION 4.3 for more information on Urban County Qualification Deadlines <br />and GO TO SECTION 4.4 for more information on Urban County Lists. <br />2.2.2 Step 2: Urban Counties initiate process locally —sending Urban County <br />Participation Decision Letters to UGLGs and Metropolitan Cities and <br />receiving response letters (as necessary) <br />RECOMMENDATION: HUD recommends that Urban Counties begin outreach with UGLGs <br />and Metropolitan Cities in their county near the beginning of the year (e.g., January) to secure <br />their participation decisions on joining, continuing, or opting out, of their Urban County for the <br />next three -fiscal -year qualification period. Counties should not wait for HUD to contact them <br />(Step 1) OR for HUD to publish an updated Urban County Notice or updated Urban County <br />Qualification Deadlines and Urban County Lists. Beginning the Urban County qualification <br />process in January of the qualification year allows 8-9 months to complete the whole process. <br />Your county will initiate the qualification process locally by contacting all UGLGs <br />in your county (including potential new Metropolitan Cities) in writing (letters) to <br />determine their CDBG program participation decisions for the upcoming three-year <br />Urban County qualification period. With this Notice, HUD is renaming these official <br />letters: Urban County Participation Decision Letters. <br />NOTE: GO TO SECTION -;.I for guidance on Urban County Participation Decision Letters and GO TO <br />SECTION 4.6 for guidance on potential new Metropolitan Cities. (The U.S. Census Bureau identifies <br />potential new Metropolitan Cities around July or August each year based on updated data.) <br />Urban Counties are not required to contact current Metropolitan Cities (independent <br />CDBG Entitlement grantees) with Urban County Participation Decision Letters. <br />However, your Urban County may consider communicating with current Metropolitan <br />Cities to discuss partnering with your Urban County under a Joint Agreement. <br />NOTE: HUD understands that relationships between Urban Counties and current independent <br />Metropolitan Cities (CDBG Entitlements) vary widely across the Nation. Most current independent <br />Metropolitan Cities will prefer to administer their own CDBG programs and are not interested in <br />joining an Urban County. However, some current independent Metropolitan Cities may be interested <br />in pursuing a Joint Agreement with their Urban County. <br />10 <br />566 <br />