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• (H) Competitive proposals shall not be required when a purchase is made for materials, equipment, prefabricated elements and components, appliances, fixtures and supplies, bought under a sales tax saving procedure constitutingpart of a construction proiect award,which construction contract has been awarded in accordance with this Ordinance. ARTICLE 7. CONTRACT ADMINISTRATION (A) A contract administration system designed to ensure that a bidder/offeror/contractor is performing in accordance with the solicitation under which a contract was awarded and the terms and conditions of the contract shall be maintained by the City Manager. (B) All determinations and other written records pertaining to the solicitation, award or performance of a contract shall be maintained for the City in a contract file by the City Manager and be retained and disposed of in accordance with the records retention guidelines and schedules approved by the City Clerk. ARTICLE S. PROTEST PROCEDURES This Article shall govern any protest made by a participant in any competitive process utilized for the selection of a person or entity in regard to any response to a!City Request for Proposal/Invitation to Bid and/or Request for Qualification("Request for Proposals"). (A) Protest of any City recommendation for an award in response to a Request for Proposals shall be filed with the City Clerk and mailed by the protesting to all participants in the competitive process within seven (7) days of the City's recommendation for an award or the City's actual award whichever comes first. Such protest shall be in writing,shall state the particular grounds on which it is based,shall include all pertinent documents and evidence and shall be accompanied by a cashier's check in the amount of$250.00 to reimburse the City for all administrative costs'dssociated with the appeal process. Anv grounds not stated shall be deemed waived. (B) Protests shall be referred by the City Clerk to the City Attorney who sliall select a hearing examiner who shall hold a hearing and submit written findings and recommendations within ten(10) days of the filing of the protest. The hearing examiner shall consider the written protests,supporting documents in evidence,the City's recommendations and supporting documentation and all evidence presented at the hearing. Such finding and recommendation shall be filed with the City Clerk. (C) Hearing examiners may be retired judges, certified mediators or other impartial parties as selected by the City Attorney. (D) The hearing examiner's findings and recommendations shall be presented to the City Commission for final action at the next regular or specially scheduled meeting. Notice shall be mailed to all participants in the competitive process at least seven(7) days in advance of any final action by the City Commission. The Notice shall include the hearing exam'iner's findings and recommendations. 9 Amendment to Ordinance No.87-10 Partaaing Procedures On 4/3/0]—2:44 PM n.1D:eh