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<br />City of Sunny Isles Beach |Request for Proposal No. 16-04-03 14 <br /> <br />I. Cost of any necessary data conversion(s) to move any required rules or data <br />over to the proposed system to be included in vendors bid response. <br />J. Vendors bid response shall be all-inclusive. Any and all expenses incurred by <br />the bidder during the implementation of the proposed Time & Attendance <br />System shall be the sole responsibility of the bidder. The City will not honor <br />requests for so-called reimbursable expenses since it seeks to be provided an <br />“All-Inclusive” bid price. <br />K. Vendors bid response shall include the requested payment schedule. Please <br />note the City will require the vendor agree to a holdback/final retainage <br />payment of no less than 10% which will not be payable until satisfactory <br />completion of installation and training has occurred, typically within 60 days <br />after “go-live.” <br /> <br />3.4.2.2 Bidders of Hosted/Cloud-Based System i.e. Subscription <br /> <br />A. Monthly per Employee/Volunteer subscription price for system access. <br />B. Price for any add-on modules required to meet the general requirements set <br />forth by the City, and these costs are to be clearly defined in vendors bid <br />response. <br />C. Vendor to include the cost of any third-party software (and licensing) <br />necessary for implementing vendors proposed Time and Attendance solution. <br />D. Vendors will provide a level of technical/customer support to City of Sunny <br />Isles Beach which at a minimum will provide for 8 AM – 5 PM Eastern Standard <br />Time (M-F) phone support utilizing a toll free number. Bids will include all <br />pricing for “Year One” Subscription, Support/Upgrade and maintenance <br />services from the “Go Live” date renewable on an annual basis. Vendors bid <br />will clearly define the cost associated to this support and the level of service <br />that it includes. Vendors will be required to set fixed pricing for the reoccurring <br />Support/Upgrade and Maintenance costs for years “Two” and “Three” and <br />provide these costs to the City with their bid recommendation. Vendors may <br />offer higher levels of support to City of Sunny Isles Beach but as an optional <br />cost listed outside the required bid pricing. <br />E. Vendor to include the costs for any other required Time and Attendance related <br />hardware, not including personal computers (i.e.: Time Clocks, Time Clock <br />related battery backup systems, etc.). <br />F. Final cost to include the creation of all required activity, department, group, <br />labor, pay, and/or work rules or codes necessary to duplicate the City’s existing <br />Time and Attendance system. This cost is to be clearly outlined in vendors bid <br />response. <br />G. Installation, configuration and testing of required Interface to the City’s <br />Edmunds MCSJ Payroll/Human Resources application (installation &Testing <br />of this payroll interface to occur on non-payroll week) <br />H. Cost to include Training for up to 60 Time and Attendance application users & <br />3 IT Department staff. <br />I. Cost of any necessary data conversion(s) to move any required rules or data <br />over to the proposed system to be included in vendors bid response. <br />J. Vendors bid response shall be all-inclusive. Any and all expenses incurred by <br />the bidder during the implementation of the proposed Time & Attendance