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IntelliTime Systems Corporation — Executive Summary City of Sunny Isles Beach, Florida Overview In an information intensive environment, productivity is defined as the speed with which information can be collected, approved, edited and processed. Managing complex 24 x 7 schedules, timekeeping, special event and FEMA or grant cost accounting information is a difficult task to manage efficiently. Compounding the challenge of collecting, reviewing, routing, approving and hand keying thousands of timecards is the episodic nature of timecards in that they are only processed every few weeks and only a few days are available for this task. Since maintaining a large data entry staff is inefficient when they are only needed at pay period end, most organizations instead choose to interrupt people's normal jobs for timecard processing. Managing schedules and processing payroll reports manually is made more difficult in a Public Sector/Public Safety organization where typical timecard edits like daily totals and leave balance checks are compounded by often obscure scheduling, work out of class (i.e. Acting Sergeant) or shift differentials and civil service work rules and complex cost accounting restrictions on grants, activities,billable overtime and tasks. Special events and outside overtime compound the normally difficult task of filling overtime shifts caused through normal short staffing, leave, training and court appearances. Assigning overtime fairly and transparently is an important part of maintaining good morale. Neither the schedulers, employees nor the timekeepers can understand and apply all of the rules consistently and accurately using manual procedures. Paper forms must be hand carried ® through the approval workflow and misplaced forms can cause overtime or leave to miss the normal payroll cycle. IntelliTime Systems Corporation has taken great care to insure that we have addressed every requirement of the Employee Time and Attendance System RFP. We are also very proud of the fact that our application has the capability to extend the minimum requirements of the RFP with some very useful features that will save the City of Sunny Isles Beach hundreds of thousands of dollars in staff time now spent manually creating schedules and keying, checking and signing timecards. First we will configure an interface to your Edmunds MCSJ software. This will save the City of Sunny Isles Beach from having to manually enter and maintain 600 employee records in IntelliTime. At the end of the pay period, approved and electronically signed timecards will be uploaded to the MCSJ Payroll module using their standard interface. The following proposal was developed in May of 2016 at the request of the City of Sunny Isles Beach to meet their requirements for a method of more efficiently tracking timekeeping and scheduling for 300 City personnel and for managing complex leave and overtime rules. This proposal describes the software and services that IntelliTime Systems Corporation is proposing for this project and was prepared based on the RFP for an Employee Time and Attendance System for the City of Sunny Isles Beach, Florida. 1111 Copyright 2016, IntelliTime Systems Corporation Page 1 of 4