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<br />City of Sunny Isles Beach <br />Electronic Document Management Systems <br /> <br />August 22, 2005 <br /> <br />Estimated Project Schedule or Time Frame <br />This document will use values and quantities as reported to R&S by the city These values were used to <br />determine project page costs and estimated conversion time frames. Extended time frames are required due to <br />100% verification and page to image quality control. <br /> <br />Building Department - Permit Records <br />Estimated 300 boxes, mixed large and small format - As R&S can convert or average 10 to 15 boxes of permit <br />files per week (depending on number of pages per permit section, and considering 15 linear inches per box), R&S <br />estimates the following project time frames. <br /> <br />Estimated <br />Number of Bo) <br />300 I <br /> <br />Average Boxes <br />Converted Per We <br />12.5 I <br /> <br />Estimated To <br />Calendar WeE <br />24 I <br /> <br />Estimated Total <br />Calendar Months <br />6 I <br /> <br />Police Department - Incident Report Records <br />Estimated 250 boxes, using an average of 200 pages per inch and 15 linear inches = 750,000 pages As R&S <br />can convert or average 6,000 pages per day of incident report files (depending on number of pages per incident <br />report), R&S estimates the following project time frames. <br /> <br />Estimated <br />Number of Pa <br /> <br />750,000 <br /> <br />Average Pages <br />Converted Per Di <br /> <br />6,000 <br /> <br />Estimated To <br />Work Da s <br /> <br />125 <br /> <br />Estimated Total <br />Calendar Months <br /> <br />6 <br /> <br />Finance Department <br />Estimated 275 boxes, using an average of 200 pages per inch and 15 linear inches = 825,000 pages. As R&S <br />can convert or average 6,000 pages per day of finance records (depending on number of pages per finance <br />record), R&S estimates the following project time frames. <br /> <br />Estimated <br />Number of Pa <br /> <br />825,000 <br /> <br />Average Pages <br />Converted Per Di <br /> <br />6,000 <br /> <br />Estimated To <br />Work Da s <br /> <br />138 <br /> <br />Estimated Total <br />Calendar Months <br /> <br />7 <br /> <br />City Clerk Department <br />Estimated 160 boxes, using an average of 200 pages per inch and 15 linear inches = 480,000 pages. As R&S <br />can convert or average 6,000 pages per day of clerk records (depending on number of pages per clerk record), <br />R&S estimates the following project time frames <br /> <br />Estimated <br />Number of Pa <br /> <br />480,000 <br /> <br />Average Pages <br />Converted Per Di <br /> <br />6,000 <br /> <br />Estimated To <br />Work Da s <br /> <br />80 <br /> <br />Estimated Total <br />Calendar Months <br /> <br />4 <br /> <br />R&S Integrated <br />Document Imaging and Information Management Systems <br /> <br />3 <br /> <br />C.;;. R pi <br />'W' ~ ~J <br />