Reso 2005-844 - Laserfiche WebLink

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The rates for support and maintenance for each of the City's department ("Maintenance"), as indicated in Contractor's proposal and as further clarified in the Technical Support section of Exhibit B, shall be in the amounts indicated in Exhibit A. The Maintenance costs shall commence after the completion of each phase indicated in the Scope of Services in Exhibit A. For example, the Maintenance cost for the portion of the system installed for the Finance Department shall commence after the installation of the Laserfiche system is complete for the Finance Department. The total cost of Maintenance during the term of the Agreement shall be an amount not to exceed $18,000, In the event that the City elects, in its sole discretion, to continue Maintenance beyond the term of the Agreement, then the annual total cost of Maintenance shall be increased in accordance with increases with the Consumer Price Index, which shall be determined by the last 12 month unadjusted percentage change in the Consumer Price Index calculated by the Bureau of Labor Statistics of the U.S. Department of Labor. Such Maintenance shall be payable to Contractor annuall y. 3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth in Paragraph 10 hereunder, the Services shall commence upon the execution of this Agreement and the issuance of a purchase order to Contractor and terminate upon completion of Services, as provided in Exhibit A. Any change in fee, terms or conditions shall be accomplished by written amendment to this Agreement. In addition, the City shall have the option to renew the maintenance and support Services for an additional one-year period, under the same terms, conditions and specifications, 4. COMPENSATION. Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Exhibit "A", which fee shall be disbursed on a monthly basis and under the following conditions: a. Disbursements. There are no reimbursable expenses associated with this Agreement. b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If Services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto, Invoices will be paid in accordance with the State of Florida Prompt Payment Act. c, Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. d, Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to the City, This certifies that all Services have been properly performed 2 Laserfiche Document Imaging Services - R& S Integrated Final S \ ~