Laserfiche WebLink
<br /> <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br /> <br />(305) 947-0606 City Hall <br />(305) 949-3 I I 3 Fax <br />(305) 947-2150 Building Department <br />(305) 947-5 I 07 Fax <br /> <br />City Commission <br />Norman S. Edelcup, Mayor <br />Lewis J. Thaler, Vice Mayor <br />Roslyn Brezin, Commissioner <br />Gerry Goodman, Commissioner <br />George "Bud" Seholl, Commissioner <br /> <br />A. John Szerlag, City Manager <br />Hans Ottinot, City Attorney <br />Jane A. Hines, CMC, City Clerk <br /> <br />MEMORANDUM <br /> <br />TO: The Honorable City Commission <br />~~FM <br />FROM: Hans Ottinot, City Attorney <br /> <br />DATE: July 17,2008 <br /> <br />RE: Written Statement Regarding the Collection of Social Security Numbers <br /> <br />RECOMMENDATION: <br /> <br />It is recommended that the City Commission consider the attached resolution establishing a written <br />policy for the collection of social security numbers. <br /> <br />REASONS: <br /> <br />Recently, the Florida Legislature adopted new requirements relating to the collection and <br />dissemination of Social Security numbers by all agencies in Florida. Basically, the law has two <br />primary parts relating to: (I) adopting a written statement on the collection of Social Security <br />numbers and certifying compliance to the Legislature and (2) maintaining a registry of commercial <br />entities making a public records request for Social Security numbers and reporting such activity to <br />the Legislature before January 31 of each year. <br /> <br />In an effort to satisfy the requirements of the Legislature, staff proposes the adoption of the following <br />written statement regarding the collection and dissemination of Social Security numbers: The City <br />of Sunny Isles Beach collects your Social Security number for the following purposes: <br />Classification of Accounts; Identification and Verification; Credit Worthiness; Billing and <br />Payments; Data Collection, Reconciliation, and Tracking; Benefit Processing; and Tax <br />Reporting. Social Security numbers are also used as a unique numeric identifier and may be <br />used for search purposes. <br /> <br />ADDITIONAL INFORMATION <br /> <br />The City Clerk will file the appropriate certifications on behalf of the City and maintain a registry of <br />commercial entities requesting Social Security numbers, in accordance with Florida Statutes. A copy <br />of the City's written statement will be given to each individual who provides his/her Social Security <br />number to the City of Sunny Isles Beach. <br /> <br />To be completed bv Deoartment Head To be comoleted bv City Clerk's Office <br />Funding available: Approval: O\'Y\ ~ Agenda Item No.: I 0 ::s- <br />Finance Department City Manager 7 -/7- D~ <br /> Commission Meeting Date: <br /> <br />Cover Memo Social Security Collection Policy <br />