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<br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br /> <br />Mandatory Pre-Bid Conference Summary Minutes <br />November 13, 2007 at 10:00 a.m. <br /> <br />Bid No. 07-10-04, Landscape Maintenance Services <br /> <br />Public Works Director Rick Conner opened the Pre-Bid Conference and presented an overall <br />description of the project. Deadline for submission of bid documents is Wednesday, December 5, <br />2007 at 10:00 a.m. at which time we wiII publicly open those sealed bids. Any additional <br />questions are required to be in writing and may be submitted up to five (5) days before the bid <br />opening (Friday, November 30, 2007), which will be answered and forwarded to all of today's <br />participants. <br /> <br />QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS <br /> <br />1. Can we pick and choose the categories to bid on or is it all or none? <br />We are looking at the whole package. The intent is to cover all the bases but we <br />probably won't ultimately use all of them, it wiII more likely be for normal routine <br />landscaping services. <br /> <br />2. What is the proximity of the Bidder's facilities to the City of Sunny Isles Beach in Section <br />3.14, Award of Bids (page 6)? <br />We have already talked to the City Commission about this particular award and we <br />wiII be doing what is called a "best value" bid. There is bottom-line low bid, but again <br />in looking at the bid package there are a lot of things we are not going to do, so <br />obviously we have to look at more than just the bottom line. We are going to look at <br />the actual bids, look at the items, look at the company's ability, look at their location, <br />how quickly they can respond. Those are the kind of things we are going to take into <br />account. <br /> <br />3. Pressure washer, mowing of parks, those types of normal services? <br />Yes, those are the normal activities plus some more, such as annual plantings. <br /> <br />4. Is the pressure washer above level or just on the street? <br />This contemplates working at reachable lcvels, not with a bucket truck <br /> <br />5. These right-of-way areas like Collins A venue, Collins A venue & 185th on the east side, are <br />the boundaries pretty much a no brainer? <br />Yes. <br /> <br />6. Will there be a tour? <br />No. <br /> <br />Bid 07-10-04 Pre-Bid Conference Q/\ <br /> <br />Page 1 of 2 <br />