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<br />City of Sunny Isles Beach <br />18070 Collins A venue <br />Sunny Isles Beach, Florida 33160 <br /> <br />Mandatory Pre-RFP Submittal Conference Summary Minutes <br />Wednesday, October 6, 2010 at 10:00 a.m. <br /> <br />RFP No. 10-09-01, Design and Construction of Fabric Canopy Structure at <br />Government Center <br /> <br />Public Works Director Gio Batista welcomed everyone, and noted staff present: Assistant City <br />Manager Jorge Vera, Assistant City Attorney Fernando Amuchastegui, City Clerk Jane A. Hines, <br />Assistant City Clerk Mauricio Betancur, and Administrative Coordinator Francesca Pellot. <br /> <br />Public Works Director Batista gave an overview of the project. He noted it is for a custom built <br />structure, the structure can either be attached or it can be self-contained, a stand-alone. We are <br />looking for something that is commercial grade. Please be specific in your proposal, specify that it is <br />going to include work on foundation, the structural elements of it, the submissions for permits, the <br />labor, equipment, all the material required, etc. It is a simple project, if there are no specific <br />questions on the technical aspects of it, it is pretty straight forward, and he will take them outside to <br />show them the site. <br /> <br />QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS <br /> <br />1. What about warranty and fabric type? <br />Warranty for the contractor's portion is one year. However, if the manufacturer, ie. <br />the canopy fabric has a 10-15 year warranty, we also want those. But, the installation <br />warranty is for one year. <br /> <br />Answers to these questions, as well as the sign-in sheet, will be posted on <br />www.demandstar.com. If you have any follow-up questions please do them by email to <br />e:batista@sibfl.net, and then we will respond to them and post them on Demand Star. <br /> <br />2. When you talk about commercial grade, can you give us specifics on that in terms of fabric? <br />There are different levels of fabrics, right now we are looking at a budget of roughly <br />$50,000. With that in mind, you are going to have to balance out what would be <br />commercially viable for this location because what we don't want is something that is <br />going to lose its color after two days in the sun. In this location, we are right by the <br />beach, we don't want a system that is going to have too many connecting bolts, we <br />prefer lace. From that perspective you are going to have to work on looking at other <br />locations, for instance in front we have Tony Roma's and they have a laced up system <br />and it has been there a long time. There are different canopies that you can observe up <br />and down Collins A venue. We do not want vinyl, and so look at providing some sort of <br />cover that is not too expensive. <br /> <br />Mandatory Pre-Submittal Conference QJ\ 100610 <br /> <br />Page 1 of 5 <br />