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<br />City of Sunny Isles Beach
<br />18070 Collins Avenue
<br />Sunny Isles Beach, Florida 33160
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<br />Mandatory Pre-RFQ Submittal Conference Summary Minutes
<br />Wednesday, May 5, 2010 at 10:00 a.m.
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<br />RFQ No. 10-04-01, Professional Engineering Services, and
<br />RFQ No. 10-04-02, Professional Architectural Services
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<br />City Manager Rick Conner welcomed everyone and asked everyone to be sure to sign the Sign-In
<br />sheet that is going around as this is a mandatory meeting. Assistant City Manager/Services Jorge
<br />Vera, Assistant City Attorney Fernando Amuchastegui, and Assistant City Clerk Mauricio Betancur
<br />were also in attendance. The deadline for submission of Request for Qualifications documents is
<br />Wednesday, May 26, 2010 at 2:00 p.m. for RFQ No. 10-04-01 (Engineers) and at 2:30 p.m. for
<br />RFQ No. 10-04-02 (Architects), at which time those sealed responses will be publicly opened.
<br />Any additional questions are required to be in writing and may be submitted up to seven days before
<br />the opening (at the close of business, Wednesday, May 19,2010), which will be answered and placed
<br />on Demand Star. You may email themtoCityManagerRickConner.atrconner@sibfl.net. or fax
<br />them to 305-792-1561.
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<br />City Manager Conner said we are looking for a very brief response, which is the reason for the 10-
<br />page limit. If you can't tell us in 10 pages why you are a good firm for our needs, you missed the
<br />point, we are not looking for fluff. He said that the people who will be looking at these responses,
<br />have technical backgrounds. He mentioned that if you think about the mechanics, we have to go
<br />through all of these, and there are about 80 people in the room, and those people who get to the point
<br />and sell us immediately, are the ones we will be impressed with and pay a little more attention to.
<br />The 10 pages are a description to the City of what services you can provide, you do not have to
<br />provide all services, we are not looking to select a firm that can do everything. Tell us that you do
<br />geotechnical, structural, etc., tell us how you do it well, and there will be multiple firms approved.
<br />When we have projects that fit those categories, we don't have to go through a long RFQ process just
<br />for a small project. If you can't handle a small job and give us response that shows you care about
<br />our City as a client, that is fine. If you have other big clients somewhere else take care of them, but
<br />we want somebody that is looking out for us. This is sort of that little test process that says you are
<br />interested in the City, you are willing to come here to the City and give us great service on our
<br />projects, get us through them, and then we move forward with you on to the next one. That is what
<br />we are looking for, you do not have to submit as a complete umbrella firm. A lot of people have
<br />asked if they should get subs, no, please don't, we want to know what you do, and we will select
<br />firms based on our needs, and who can fill those needs. When we have a specific large project it will
<br />go through a separate stand-alone RFQ process.
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<br />Mr. Conner said that you can substitute Form 330 for the 254 and the 255, and it does not count
<br />toward your ten pages. The required backup documents do not count toward the ten pages, but your
<br />firm, your people, what you are going to do for us, that is the ten pages, and then if we need to verify,
<br />the backup is there. We are not going to automatically read those forms, but if we think a firm really
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<br />Addendum No.1 Mandatory Pre-Submittal Conference QA OSOSlOPage 2 of 6
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