Addendum No. 1 - Laserfiche WebLink

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meets our qualifications, then we will dig deeper and look into those forms. QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS 1. For the 10-page limit, the business financial statements and annual revenues, would that be counted towards it? No. The financial statements are also not part of the ten pages. 2. What format do you want it in? How you make your presentation is up to you, you know best how to sell yourselves. You know what your skills are, you know what is going to make the best impression on us. We want to use the free-form approach because it gives you a chance to shine. If we give you a very particular format, it may not give you a chance to show us what you can really do, and we don't want to limit you, so whatever is best for you, please use that approach. . 3. How many firms will you be selecting? We don't know. If it takes 20 firms to give us the opportunities that we need, it will be 20 firms. If three firms cover it, it will be three firms. Last year we selected two architectural firms, and one of them did a small project and did not satisfy the City, the other firm did very well. The firm that did well picked up other small projects and are now doing larger projects. 4. Can we create our own 330 Form? No. Please use the existing forms so there is consistency. 5. If you are selected as one of the companies on this list, are you prohibited from submitting on the larger projects that the City undertakes? Absolutely not. Again, this is kind of that chance for the City's benefit, this process serves two purposes: 1) we have got a list of people that have gone through the process, and in this City we like things done quickly, that is the driving force here. That is what we will be looking for, how quickly you react and give us services, and so this is a great opportunity for us to get jobs done quickly because all the legal processes have been accomplished and we can get on with doing the job; and 2) again, it gives us a chance to see who is going to give us better service on the larger projects and so quite the contrary of eliminating you from the larger projects, it gives you a foot in the door. This is a golden opportunity to be first up on the list for the larger projects. 6. If you have a project and, we are a Mechanical Electrical Plumbing (MEP) sub-consultant to an architect or a civil engineer, if he is hearing you right, we should submit prime, and let's say there is an architectural project that does require a sub-consultant, will you put the teams together? Typically no, unless it is a small project that we know we can just pull a couple of people together, knock it out and move on. Anything that has got any real meat to it, we don't want to force you all into a marriage that may not work, and so we would ask whoever we select to pick their own people. We might say, here is a list of people that we have already approved but we would not force it on you. Addendum No.1 Mandatory Pre-Submittal Conference QA OSOSlOPage 3 of 6