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SECTION 1 INSTRUCTIONS TO PROPOSERSS I GENERAL TERMS AND CONDITIONS TO INSURE ACCEPTANCE OF YOUR PROPOSAL, PLEASE FOLLOW THESE INSTRUCTIONS: 1.1 Clarification/ Explanation/ Questions: Any questions concerning the Proposal Specifications or any required need for clarification must be made to Jane A. Hines, CMC, City Clerk via email to: JHines(Cilsibfl.net or via facsimile (305) 792-1563 or via regular mail at: Jane A. Hines, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Such requests for clarification/explanation or questions must be made in writing to Jane A. Hines, CMC, City Clerk, at least five (5) business days prior to the date of the Proposal opening. Interpretations or clarifications considered necessary by the City will be issued by addenda and posted/disseminated by OemandStar (www.demandstar.com) to all parties listed on the official plan holders' list as having received the proposal documents. Only questions answered by written addenda shall be binding. Oral interpretations or clarifications shall be without legal effect. No plea of ignorance or delay or required need of additional information shall exempt a Proposers from submitting their Proposal on the required date and time as publicly noted. Planholder's List: As a convenience to vendors, the City of Sunny Isles Beach has made available via internet lists of all planholders for each invitation to proposal, request for proposal, and request for qualifications. The information is available on-line at www.demandstar.com or by calling the Office of the City Clerk at (305) 792-1703. Addenda to Specifications: If any addenda are issued after the initial specifications are released, the City will post and disseminate the addenda through OemandStar. For those projects with separate plans, blue prints, or other materials that cannot be accessed through the internet, the Office of the City Clerk will make good faith effort to ensure that all registered proposers (those who have been registered as receiving a proposal package) receive the documents. It is the responsibility of the vendor prior to the submission of any proposal to check the above website or contact the Office of the City Clerk at (305) 792-1703 to verify any addenda issued. The receipt of all addenda must be acknowledged on the Proposal Response Sheet. Special Accommodations: Any person requiring a special accommodation at a Pre-Proposal Conference or Proposal/RFP/RFQ opening because of a disability should call the Office of the City Clerk at (305) 792- 1703 at lease five (5) days prior to the Pre-Proposal Conference or Proposal/RFP/RFQ opening. If you are hearing or speech impaired, please contact the Office of the City Clerk by calling the City of Sunny Isles Beach using the Florida Relay Service which can be reached at 1(800) 955-8771 (TOO). Public Entity Crimes Statement: Pursuant to the 1.2 1.3 1.4 1.5 PAGE 4 OF 105 PROPOSAL No. provisions of paragraph (2) (a) of section 287.133, Florida statutes -"a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime mav not submit a Proposal on a contract to provide any goods or services to a public entity, may not submit a Proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded to perform work as a Contractor, supplier, sub-Contractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.107, for category two for a period of 36 months from the date of being placed on the convicted vendor list". 1.6 Proposal Deadline: Proposals must be submitted no later than the time and date shown in Section 2 of this document. 1.7 Sealed Proposal: The entire Proposal Response Package shall be placed in an opaque envelope (with all items listed on the proposal checklist form and all other items required within this Invitation to Proposal must be executed) and submitted in a sealed envelope. Address your sealed envelope as follows: IMPORTANT, PROPOSAL ENCLOSED Proposal No. 10-11-01 City of Sunny Isles Beach - Office of the City Clerk - Fourth Floor 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Proposers shall use the Bid Forms furnished in this Invitation to Proposal. Failure to do so may cause the Proposal to be rejected. Proposers shall deliver to the City, as Proposal submission: 1.7.1 Proposal Response Sheet and Forms: One (1) original and four (4) copies of all Bid Forms and other requested information on the proper forms and in the manner herein prescribed. 1.7.2 Bid Security/Bonding Requirements: Proposal Security in the form of a cashier's check or approved Bid Bond in the amount of five percent (5%) of the total amount of the base proposal must be attached to the front inside cover of the Proposal Specifications. A company or personal check shall not be deemed a valid Proposal Security . 1.7.3 Certificates of Competencies/Licenses/Local Business Tax Receipt: Copies of all Certificates of Competencies, Licenses, and Local Business Tax Receipt. 1.7.4 Certificate(s) Of Insurance(s): Copies of all Certificates of Insurance naming the City as an additional insured in the amounts specified in