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City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />Mandatory Pre -RFP Submittal Conference Summary Minutes <br />Tuesday, November 30, 2010 at 3 :00 p.m. <br />RFP No. 10- 11 -01, Landscape Maintenance Services <br />City Manager Rick Conner welcomed everyone and introduced City Staff, Public Works Director <br />Gio Batista, and Assistant City Clerk Mauricio Betancur. <br />City Manager Conner said that this meeting is mandatory, those who are here may submit proposals, <br />those that are not will not be allowed to submit. He also reminded everyone to sign the sign -in <br />sheets, as well as dropping off a business card. <br />Mr. Conner stated that all proposals must be balanced and the project items bided on a unit price <br />basis. What the City orders is what will be paid for based on the unit prices stated in the awarding <br />proposal. When the invoices are submitted for payment they must reference the line item from the <br />bid form. <br />Public Works Director Gio Batista mentioned that attached to the bid specs are some aerial <br />photographs of the city that are to be used in conjunction with the bid form. Next to the line items <br />are numbers that refer to the aerial photographs. The contractors should use them to get an idea of <br />what the City is looking for. The contractor must be familiar with the site and the City is asking for. <br />Mr. Batista mentioned that an addendum will be sent out clarifying some typos regarding some <br />specifications and locations. <br />The deadline for submission of Request for Proposals documents is Tuesday, December 14, 2010, <br />at 2:00 p.m., at which time those sealed responses will be publicly opened. Any additional <br />questions are required to be in writing and may be submitted up to seven days before the opening (at <br />the close of business, Thursday, December 9, 2010), which will be answered and placed on Demand <br />Star. You may email them to City Manager Rick Conner, at rconnerAa sibfl.net, or fax them to 305- <br />792 -1561. <br />QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS <br />The items for mowing are to be priced on a weekly basis? <br />Yes. <br />2. Will there be a lump sum pricing per site? <br />There will be for some items. Make sure to read the bid form. It is as detailed as <br />possible. <br />3. Does the contractor need an in -house landscape architect as stated in the minimum <br />Mandatory Pre - Submittal Conference QA 113010 Page 1 of 2 <br />