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4.2 All proposals shall be submitted on the Bid Form and shall include all requested documentation, including photos and detailed specifications of all equipment, Warranty documents and a completed Public Entity Crime Form. 4.3 The proposals shall contain two separate sections. The first section should address and be limited to the consultant's qualifications. The second section should address the specific work proposed by the consultant. 4.4 Mail or deliver six (6) original proposals (faxed proposals will be rejected) to: Christopher J. Russo City of Sunny Isles Beach 17070 Collins Avenue, Suite 250 Sunny Isles Beach, FL 33160 4.5 The City reserves the right to accept or reject any or all proposals received. 4.6 Proposals shall be publicly opened at City Hall, 17070 Collins Avenue, Suite 250 on Friday, December 20, 2002 at 10:00 a.m. 4.7 Any additional information can be obtained by calling the City Manager at (305) 947 -0606. 4.8 The City of Sunny Isles Beach is tax exempt (Certificate #23 -00- 477131 -54C). 4.9 The bidders are required and shall submit proposals for the provision of municipal services which, at a minimum, shall include the following: A) A description, not to exceed three 8 '/2" x 11" single spaced typed pages, of the bidder's work program. B) Describe the organization that you plan to create for the purpose of working on the project, including staff and their duties, location of offices and methods of communicating information to the City Manager. Describe how consultants will be integrated into the organization of the project. C) Provide an organization chart showing functional relationship between staff. Show the lines of authorization and assignments of responsibility. Indicate the expected participation of top management. 4.10 Cancellation of Request for Qualifications. A Request for Qualifications or other solicitation may be cancelled, or any or all bidder(s) may be rejected in whole or in part, as may be specified in the solicitation, with City's sole discretion. The reasons therefore shall be made part of the contract file. Each solicitation issued by the City shall state that the solicitation may be cancelled and that any bidder may be rejected, in whole or in part, within the sole discretion of the City. Notice of cancellation shall be sent to all businesses solicited. The City shall give any bidder the opportunity to compete on any re- solicitation or any future procurement of similar items. 4.11 Correction or Withdrawal of Proposals; Cancellation of Awards. In general, proposals shall be unconditionally accepted without alteration or correction, except as authorized in this Ordinance. However, correction or withdrawal of inadvertently erroneous proposals before or after bid opening, or cancellation of awards or contracts based on such proposal Page 4 of 10 Municipal Contract Services Rfq