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City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947 -0606 phone (305) 949 -3113 Fax 6.6 Any other forms that are required by the City and sample of similar work performed by the firm. 6.7 Specification of how the final project will be submitted to the City, i.e., pad, GIF, disk, etc. 7. Evaluation. Qualifications will be evaluated by the City Manager who will make a final recommendation in the best interests of the City to the City Commission. 8. Performance. The respondee, upon award of any contract, shall ensure that all items supplied and/or work performed, comply with federal, state and local laws rules and regulations as well as the terms of the contract. 9. Process. Respondee, upon award of the contract, shall be responsible for management and organization of all public hearings and meetings with City officials, citizens' and business groups or other organizations as applicable. Any and all meetings and all costs associated with responding to this process will be at respondee's expense with no additional cost to the City. 9.1 Non - award. The City reserves the right in its sole and absolute discretion to reject any and all respondees, to cancel and/or withdraw this RFQ at any time. 9.2 Responsible, Responsive Respondee. The City reserves the right to award any contract to any respondee which it deems to offer the best overall service and be the most responsible responsive respondee, thereby the City is not bound to award any contract based solely on the lowest quoted price and no contract is created until it is signed with the approval of the City Commission. The City, in its sole and absolute discretion, also reserves the right to negotiate separately with competing firms as it deems to be in the best interest of the City and as permitted by law. 9.3 Negotiation. In the event the lowest, most responsive and responsible respondee for a project exceeds available funds and the City Commission does not make available additional funds, the City M anager is authorized, when time or economic considerations preclude re- solicitation of respondees, to negotiate an adjustment of the qualifying price as long as the scope of work is not changed with the lowest, most responsive and responsible respondee, in order to bring the qualification within the amount of available funds. Final negotiation shall be in written form, as approved by the City Manager and the City Attorney. 9.4 One Response. If only one responsive respondee for commodity or contractual service is received, in response to the Request for Qualifications, an award may be made to the single Respondee, if the City Manager finds the price submitted is fair and reasonable, and that other prospective respondee had reasonable opportunity to respond, or there is not adequate time f or r e- solicitation. F urther, t he C ity M anager r eserves t he r ight, i f i t i s in t he b est interests of the City, to negotiate with the sole Respondee for the best terms, conditions and Rfq - Surveying & Minor Engineering 4